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County Administrator's Report 10. 3.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/01/2020
Issue: Approval to Issue Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000
From:	Joy Jones
Department:	Engineering
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of Fiscal Year 2020/2021, Purchase Orders, in Excess of $25,000, for the Engineering Department - Joy Jones, P.E., Engineering Department Director

That the Board, for Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements or annual requirements for the Engineering Department, as follows:

Vendor/Contractor

Amount

Contract Number

Genesee & Wyoming/Alabama and Gulf Coast Railway
Vendor Number: 011274
Signal Maintenance for Railroad Crossings

Fund: 175 (Transportation Trust Fund) Cost Center: 211201

$63,233

Annual Signal Maintenance for Railroad Crossings

CSX Transportation
Vendor Number: 030050
Signal Maintenance for Railroad Crossings

Fund: 175 (Transportation Trust Fund) Cost Center: 211201

$166,900

Annual Signal Maintenance for Railroad Crossings ($66,900); Additional work associated with contract agreements/upgrade costs ($100K)

Ingram Signalization
Vendor Number: 406608
Traffic Signal Response Maintenance - State and County Owned Signals

Fund 175: (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106
Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302

$100,000

PD 16-17.083
Original Board Approval 12/14/2017
effective date 02/28/2018
Board Approval 1st Extension 02/07/2019 Board Approval 2nd Extension 02/06/2020
Re-bid Contract by 02/06/2021

Ingram Signalization
Street and Navigational Lights
Fund 175, Cost Centers 211201/211602/211101
Fund 181, Cost Centers 210719-210736
Fund 352, Cost Center 210107
Fund 353, Cost Center 210106
Fund 167, Cost Center 140302

$75,000

PD 18-19.089
BCC Approved Contract 02/06/2020
Effective Date 03/11/2020

Gulf Coast Traffic Engineers
Vendor Number: 072898
Pavement Markings

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106
Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302

$1,000,000

PD 18-19.007
Original BCC Approval 02/07/2019
Amended on 06/06/2019 to add additional funding and cost centers
BCC Action 1st extension - 02/06/2020
Renewal 02/06/2021

Gulf Coast Traffic Engineers
Vendor Number: 072898
Signs

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106
Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302

$100,000

PD 16-17.073
Original Board Approval 01/04/2018
BCC Action - 1st Extension 01/10/2019
BCC Action - 02/06/2020
2nd Extension 01/09/2020
New Contract 01/09/2021

Award Purchase Orders in Excess of $50K for the Continuing Contract for Bridges, Docks and Boat Ramps
DKE Marine, Vendor Number: 040206
Davis Marine, Vendor Number: 040386
Gulf Marine, Vendor Number: 072896

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106

$750,000

PD 12-13.001
Continuing Contract for Bridges, Docks and Board Ramps
Original Board Approval 11/01/2012
Board Approval 03/21/2013 to add DKE Marine to list of vendors

Award Purchase Orders for the Continuing Professional Services - Bridge Work; Construction Engineers
Thompson Engineering, Inc., Vendor Number: 201604
Mott MacDonald Consultants, LLC, Vendor Number: 081206
Volkert, Inc., Vendor Number: 220584
American Consulting Engineers, Vendor Number: 012081
HDR Engineering, Inc., Vendor Number: 080064

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 167 - (Bob Sikes Toll Fund) Cost Centers: 140301/140302
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106

$200,000

PD 02-03.079
Professional Services Continuing Contract
Annual Inspection for Bridges

Award Purchase Orders for the Continuing Professional Services Bridge Professional Technical Consulting
Mott MacDonald Consultants, LLC, Vendor Number: 081206

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106

$200,000

PD 02-03.79
Professional Services Continuing Contract

Property Appraisals
Asmar and Associates, Vendor Number: 014139
Brantley and Associates, Vendor Number: 410028
Fruitticher-Lowery Appraisal Group, Inc., Vendor Number: 062707
Presley-McKenney and Associates, Vendor Number: 164987
Sherrill Appraisal Company, Vendor Number: 192901

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Centers: 210107/210120/210121/210124/210130
Fund: 353 (LOST IV) Cost Center: 210106

$50,000

Annual allocation for property appraisals for capital improvement projects

Roads, Inc. of NWF
Vendor Number: 182328
Panhandle Grading and Paving, Inc.
Vendor Number: 160114
Mid South Paving, Inc.
Vendor Number: 133305
Road Materials Pricing Agreement/OGCM Roads

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Center: 210107
Fund: 353 (LOST IV) Cost Center: 210106

$325,000

PD 17-18.096
Original Board Approval 11/01/2018
1st Extension BCC Approval 02/20/2020
Retroactive to 10/31/2019

General Drainage and Paving Agreement - Paving and Drainage Projects
Allsouth Construction Services LLC, Vendor Number: 420550
Chavers Construction, Vendor Number: 032335
Gulf Atlantic Constructors, Vendor Number: 843895
J Miller Construction, Inc., Vendor Number: 133404
Mid South Paving, Inc., Vendor Number: 133305
Panhandle Grading and Paving, Vendor Number: 160114
Roads, Inc. of NWF, Vendor Number: 182328
Utility Services Co., Inc., Vendor Number: 211593
B&W Utilities, Vendor Number: 420661
Site and Utility, Vendor Number: 420683
Gulf Marine Construction, Vendor Number: 072896
Heaton Brothers Construction Company, Vendor Number: 081314
Principle Properties, Vendor Number: 420785

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 175 (Transportation Trust Fund) Cost Center 260102
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Centers: 210107/350229
Fund: 353 (LOST IV) Cost Centers: 210106/350221
Fund: 353 (LOST IV) Cost Center: 110102
Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302

$2,000,000 annual for all vendors, Projects over $250K coming back to Board for Approval

PD 16-17.081
Original Board Approval 11/30/2017
Board Approval 1st Extension 12/01/2018 (through 11/30/2019)
Board Approval 2nd Extension 12/05/2019 (through 11/30/2020)
New Contract Currently Out for Bid

Blue Arbor
Vendor Number: 023818
Temporary Labor Services

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101
Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736
Fund: 352 (LOST III) Cost Centers: 210107/350229
Fund: 353 (LOST IV) Cost Centers: 210106/350221
Fund: 116 (Development Review) Cost Center: 240302
Fund: 167 (Bob Sikes Toll - if needed) Cost Centers: 140301/140302

$225,000

PD 17-18.055
Original Board Approval 08/02/2018
Board Approval for 1st Renewal 08/17/2019
Board Approval for 2nd Renewal 8/6/2020
Effective Date 08/17/2020

Transcore Holdings, Inc.
Vendor Number: 420423
Bob Sikes Bridge Toll System Upgrade Project - Time and Materials Contract
Fund: 167 (Bob Sikes Toll) Cost Center: 140301

$225,000

PD 14-15.030
Original Board Approval 07/07/2015
Contract Renewal until 08/26/2026 Board Approval 08/06/2020

Transportation Control Systems, Inc.
Vendor No. 205208
Fund 175: (Transportation Trust Fund)
Cost Center 211201 Transportation and Traffic

$600,000

State Contract DOT-ITB-20-9034-GH

Traffic controllers, cabinets, and miscellaneous traffic materials and equipment

Miovision Technologies, Inc.
Vendor No. 424068
Fund 175: (Transportation Trust Fund)
Cost Center 211201 Transportation and Traffic

$100,000

Annual Subscription for Traffic Signals -
Provides Communication to Traffic Signals for the Traffic Signal Operations Center

BACKGROUND:

The issuance of these Purchase Orders in October 2020, is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners to the citizens of Escambia County.

BUDGETARY IMPACT:

Funding is budgeted in the various accounts and Cost Centers listed.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. Per the guidance received at the October 3, 2019, Board meeting, all purchases over $25,000
must be approved by the Board.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
No file(s) attached.