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County Administrator's Report 10. 6.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Awards for Custodial Services for Various County Facilities - Cassie Boatwright, Director, Facilities Management and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the award of Multiple Awards Contracts for PD 19-20.092, Re-Solicit Custodial Services for Various County Facilities, for a term of three years with the option for two additional 12-month renewals, for a total of 60 months, and authorize the County Administrator to sign all documents related to the Agreements between Escambia County and each of the following contractors:
- 3H Service System, Inc.
- Eagle Cleaning Service, Inc.
- New World Cleaning, LLC
This Solicitation was submitted via Vendor Registry to 133 Registrants representing 101 Firms. The Solicitation viewed by 50 firms and downloaded by 47. Bid responses were received from nine firms.
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Bid Response from 3H Service Systems, Inc.
- Bid Response from Eagle Janitorial Service, Inc.
- Bid Response from New World Cleaning, LLC
ADDITIONAL DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Agreement with 3H Service Systems, Inc.
- Agreement with Eagle Janitorial Service, Inc.
- Agreement with New World Cleaning, LLC
- Budgetary Impact
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| BACKGROUND: |
On August 21, 2020, Solicitation PD 19-20.092, Re-Solicit Custodial Services for Various County Facilities, was issued via Vendor Registry to 133 Registrants representing 101 Firms. The Solicitation viewed by 50 firms and downloaded by 47. Bid responses were received from nine firms.
The Selection Committee recommends the following firms service the following locations:
| Zone |
Vendor |
| 1. |
3H Service Systems, Inc. |
| 2. |
3H Service Systems, Inc. |
| 3. |
3H Service Systems, Inc. |
| 4. |
New World Cleaning, LLC |
| 5. |
Eagle Janitorial Service, Inc. |
| 6. |
New World Cleaning, LLC |
| 7. |
Eagle Janitorial Service, Inc. |
| 8. |
New World Cleaning, LLC |
| 9. |
Eagle Janitorial Service, Inc. |
| 10. |
Eagle Janitorial Service, Inc. |
| 11. |
3H Service Systems, Inc. |
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| BUDGETARY IMPACT: |
| Budgetary Impact to be provided under separate cover. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Agreements were prepared by Senior Assistant County Attorney Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreements and Purchase Orders. The Facilities Department will be the Contract Administrator. |
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