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County Administrator's Report 9. 22.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Amendment of Agreement for Video Visitation Solutions - Chief William R. Powell, Director, Corrections Department and Paul R. Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Amendment of Agreement for PD 17-18.022, Video Visitation Solutions, retroactive to December 9, 2019, which will result in the elimination of approximately $30,000 per year in expenditure for the Corrections Department.
PD 17-18.022 includes a cost from the vendor (Global Tel*Link) for their employee to maintain and repair the Video Visitation stations on an as-needed basis. On November 7, 2019, Global Tel*Link was awarded the agreement for PD 18-19.075, Inmate Telephone Services and their proposal included a full-time staff member to maintain and repair the phone systems. Since there would be a full-time staff member on-site, the proposal from Global Tel*Link for PD 18-19.075 included the waiving of the repair and maintenance fees related to PD 17-18.022.
[Funding: Fund 111, Detention/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 54601, Repair and Maintenance Services]
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Agreement Fully Executed for PD 17-18.022, Video Visitation Services
- Agreement Fully Executed for PD 18-19.075 Inmate Telephone Services for Escambia County Jail
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| BACKGROUND: |
The Request for Proposals for PD 17-18.022 was advertised in the Pensacola News Journal on January 8, 2018, and emailed to two known firms. Two proposals were received on January 25, 2018. The Selection Committee held discussions with the responding firms on February 9, 2018. Immediately after the discussions with the firms, the Selection Committee unanimously selected global Tel*Link the first ranked firm.
The original cost of the software support and updates as well as repair and maintenance for PD 17-18.022 Video Visitation was $28,731.00 for the first year, with annual increases authorized up to 3.5% per year. Year Two pricing was $29,736.59 and Year Three (current year) was slated to be $30,742.17. This Amendment of Agreement will remove approximately $24,000 from Fiscal Year 2019-2020, $31,818.15 from next year, and $32,931.78 from the final year of the Agreement, a total savings to the County of approximately $88,749.93. |
| BUDGETARY IMPACT: |
| Funding: Fund 111, Detenton/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 54601, Repair and Maintenance Services. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Amendment of Agreement was prepared by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Amendment of Agreement will be issued by the Office of Purchasing. The Contract will continue to be administered by the Escambia County Corrections Department. |
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