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County Administrator's Report 9. 4.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for SHIP Housing Rehabilitation Services for 1029 Webster Drive - Clara Long, Interim Neighborhood & Human Services Department Director
That the Board take the following action concerning the Contract Award for State Housing Initiatives Partnership (SHIP) Housing Rehabilitation Services for 1029 Webster Drive:
A. Authorize the County Administrator to sign the SHIP Housing Rehabilitation Services Program Agreement between Escambia County, Florida; David H. Griffin Enterprises, LLC, Contractor; and Franklin and Judy Clark, Owners; per the terms and conditions of S-R-2020-3, NED SHIP Housing Repair for 1029 Webster Drive, for $28,850; and
B. Authorize the issuance of a Purchase Order.
[Funding: Fund 120/2018 SHIP, Cost Center 370205] |
| BACKGROUND: |
An Invitation to Bid for project S-R-2020-3, NED SHIP Housing Repair for 1029 Webster Drive was published in Vendor Registry on December 13, 2019 (Exhibit I), and accessed by 78 firms including construction bid resources such as the Construction Journal and Construction Bid Source. A mandatory pre-solicitation conference was held on December 20, 2019, at the property, which was attended by five firms. One sealed bid was received on December 27, 2019, from David H. Griffin Enterprises, LLC. The base bid received was for $38,145, which was in excess of the $30,000 maximum allowed by the SHIP program as outlined in the Board approved Local Housing Assistance Plan. In order to get the project within program maximums, NED negotiated with the contractor to remove the proposed repairs to an interior bath, which the contractor bid at $9295, leaving a new Contract total of $28,850, in order to allow the project to proceed within grant funding limits and address exterior code repairs. The bid tabulation is included in Exhibit II and the Program Agreement is provided as Exhibit III.
This applicant was referred to the Neighborhood Enterprise Division (NED) by the Environmental Enforcement Division. In the Local Housing Assistance Plan (LHAP), the SHIP housing repair program provides for priority to be given to income eligible special needs households and applicants with code enforcement violations. Repairs for this property will include installation of a new roof, repair of framing in carport/storage area, and assorted exterior repairs to correct code violations. This repair project will allow all code citations on this property to be corrected and close the open code enforcement case. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 120/2018 SHIP, Cost Center 370205. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The SHIP Housing Rehabilitation Services Program Agreement has been reviewed and approved by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. The project and Agreement are in compliance with the SHIP LHAP and the property owner meets all eligibility guidelines for assistance under this program. |
| IMPLEMENTATION/COORDINATION: |
| The Neighborhood Enterprise Division will submit the Purchase Order and will have administrative oversight of the project. |
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