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County Administrator's Report 9. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	01/23/2020
Issue: Approval to issue Fiscal Year 2019/2020 Purchase Order in Excess of $25,000, for Animal Services Department - John Robinson, Division Manager
From:	JOHN ROBINSON
Department:	Building Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Approval to issue a Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Animal Services Department - John Robinson, Division Manager

That the Board, for Fiscal Year 2019/2020, ratify Purchase Order #201095, to be issued to Security Engineering for the purchase and installation of surveillance cameras and monitoring system at the Escambia County Animal Shelter:

Vendor/Contractor	Amount	Reference Number
Security Engineering Surveillance cameras and monitoring Vendor Number not yet available. Fund/Cost Center: 001-250202-56401 Animal Services Machinery & Equip. Fund/Cost Center: 101R–250204-56401 Animal Services Machinery & Equip.	31,167.48 2,425.00	PO# 201095. PO not yet issued as it is being held for Board approval.

This PO has not been issued to the vendor; it is being held pending Board approval.

BACKGROUND:

Issuance of this Purchase Order is necessary to replace the current surveillance system at the Animal Shelter. The current system is outdated and using technology that has become obsolete, making it impossible to repair. The new system will provide better surveillance coverage throughout the facility for the safety of the animals and employees at the shelter.

In an effort to encourage competition from local businesses, and in compliance with Board adopted policy, this solicitation was listed on Vendor Registry for two weeks and there were no responses. Since there were no responses through Vendor Registry, we worked with the IT department to obtain three quotes for surveillance equipment, from which we selected Security Engineering, who had the best system to match our criteria and were also the responder with the lowest quote.

The security system and monitoring was a budget request for Fiscal Year 2019/2020, but it was determined late in Fiscal Year 2018/2019 that there were funds available for this project. The majority of the funds for this project were brought forward in a rebudget from Fiscal Year 2018/2019, with the remainder coming from the Restricted Fund, which is donations to Animal Services.

BUDGETARY IMPACT:

Funding:
Fund 001, General Fund, Cost Center 250202, Animal Services Admin, Account 56401
Fund 101, Restricted Fund, Cost Center 250204, Kennel Sponsorships, Account 56401

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Escambia County, FL Code of Ordinances, Chapter 46, Article II, Purchase of Contracts. Per the guidance received at the October 3rd, 2019 Board Meeting, all purchases over $25,000 must have BCC approval.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue a Purchase Order.

Attachments
Glaze Comm Quote
Security Engineering Quote
Security 101 Quote