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County Administrator's Report 9. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Award of a Purchase Order for Excavator for Waste Services Department - Pat Johnson, Waste Services Department Director and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board authorize the County Administrator to sign a Purchase Order to Tractor & Equipment Company for the purchase of a 2020 Komatsu PC138USLC-11 Excavator, in the amount of $141,900, per the terms, conditions and specifications of PD 19-20.006, Excavator for Solid Waste.
[Funding: Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 56401, Machinery & Equipment]
Specification PD 19-20.006 Excavator for Solid Waste, was posted to Vendor Registry on November 26, 2019 and was sent to 18 registrants representing 16 firms. The solicitation was viewed by 25 firms and downloaded by 17 firms.
NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
- Bid from Tractor & Equipment Company
- Recommendation to Award Determination Checklist
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| BACKGROUND: |
The Board of County Commissioners owns and operates a Gas Collection Control System as required by E.P.A. Title V Air Permitting. The system consists of approximately 100 extraction wells and a network of support piping to provide air, dewatering, and vacuum. This infrastructure is installed into the waste mass which consistently undergoes differential settlement and contains liquids and silts, all of which negatively impact the system on a continual basis. In order to maintain regulatory compliance, the system requires routine repair/maintenance which involves excavation and handling of the material.
Determination of non-responsiveness based on rollers/idlers -- Because this unit is required to routinely operate on steep slopes and rough terrain, the additional roller/idler design allows for a more stable and durable undercarriage, resulting in less maintenance and longer life.
Determination of non-responsiveness based on fluid pressure for the boom - This unit is required to excavate buried and compacted refuse, including but not limited to large bulky construction, demolition and industrial waste. During the performance of this excavation, the boom undergoes great stress. The higher fluid pressure allows for less maintenance and longer life of the boom assembly.
Specification PD 19-20.006 Excavator for Solid Waste, was posted to Vendor Registry on November 26, 2019, and was sent to 18 registrants representing 16 firms. The solicitation was viewed by 25 firms and downloaded by 17 firms. Five bids were received and Tractor & Equipment Company was deemed the lowest responsive local bidder. |
| BUDGETARY IMPACT: |
| Funding: Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 56401, Machinery & Equipment. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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