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County Administrator's Report 10. 23.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for Copiers for Escambia County Corrections Department - William R. Powell, Director of Corrections through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board authorize the County Administrator to sign the Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, per PD 18-19.101, Copiers for Escambia County Corrections Department for copiers, supplies and maintenance for a period of 60 months, at a monthly amount of $1,870.72 for the lease of the units, and estimated $1,686.50 monthly for the cost of supplies and maintenance, for a total estimated monthly cost of $3,557.22, and 60-month estimated cost of $213,433.20.
Specification PD 18-19.101, Copiers for Escambia County Corrections Department was posted on Vendor Registry beginning on August 23, 2019, and was issued to 50 Registrants representing 29 Firms. The solicitation was viewed by 31 firms and downloaded by 23. Bid responses were received from six firms, two of which were deemed non-responsive - one for not providing an original signature on their submission and one for not providing the required Bid Bond with their response. Of the four responsive firms, Copy Products Company d/b/a CPC Office Technologies was determined to be the lowest responsive bidder.
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Bid from Copy Products Company d/b/a CPC Office Technologies
- Bid Tab Under Review
- Bid Tab Recommendation to Award
- Recommendation to Award Determination Checklist
- Bid Distribution List
- Bid Analytics
- Agreement
[Funding: Fund 001, General Fund; Cost Center 290401, Detention; Object Code 54401, Rentals & Leases - $1,870.72
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies - $1,686.50 estimated
Estimated monthly total - $3,557.22
Estimated 60-month total: $213,433.20] |
| BACKGROUND: |
| Specification PD 18-19.101, Copiers for Escambia County Corrections Department was posted on Vendor Registry beginning on August 23, 2019 and was issued to 50 Registrants representing 29 Firms. The solicitation was viewed by 31 firms and downloaded by 23. Bid responses were received from six firms, two of which were deemed non-responsive - one for not providing an original signature on their submission and one for not providing the required Bid Bond with their response. Of the four responsive firms, Copy Products Company d/b/a CPC Office Technologies was determined to be the lowest responsive bidder. |
| BUDGETARY IMPACT: |
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 54401, Rentals & Leases - $1,870.72
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies - $1,686.50 estimated
Estimated Monthly Total - $3,557.22
Estimated 60-month total: $213,433.20 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Lease Agreement was prepared by Copy Products Company d/b/a CPC Office Technologies, and Senior Assistant County Attorney Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreement and the Purchase Order. The Corrections Department will be the Contact Administrator for this Agreement. |
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