Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner May.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

17305

Years of Service Award Recognition.

Recommendation: That the Board recognize, with a pin and certificate, Patrick T. Johnson, Waste Services Department Director, for his dedication in 35 years of services to Escambia County.

7.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

8.

17353

9:01 a.m. Public Hearing for consideration of adopting an Ordinance creating the Graystone Estates Phase Two Subdivision Street Lighting Municipal Service Benefit Unit.

Recommendation: That the Board adopt and authorize the Chairman to sign the Ordinance creating the Graystone Estates Phase Two Subdivision Street Lighting Municipal Services Benefit Unit (MSBU), and all related documents, and make the following findings of fact:

A. Lots in the District are specially benefited since street lighting not only increases the market value of an individual lot, but also increases safety in the District surrounding individual lots, and the ability of lot owners to use their individual lots after dark;

B. The benefit from improved street lighting varies according to the relative size of the affected lots. Residential lots benefit from improved street lighting uniformly because of the small variation in size throughout the District;

C. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each lot, and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County; and

D. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment for street lighting.

9.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110

I. Consent Agenda

1.

17302

Recommendation Concerning Acceptance of the November 30, 2019 Investment Report.

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended November 30, 2019, as required by Ordinance Number 95-13; on November 30, 2019, the portfolio market value was $308,211,135 and portfolio earnings totaled $412,809 for the month. The short term portfolio achieved a yield of 2.01%. The long-term CORE portfolio achieved a yield of 1.69%.

2.

17349

Recommendation Concerning Acceptance of TDT Collection Data for the November 2019 Returns Received in December 2019

That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the November 2019 returns received in December 2019, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the third month of collections for the Fiscal Year 2020; total collections for the month of November 2019 returns was $529,256.69; this is a 7.00% decrease from November 2018 returns; total collections year to date are 2.15% less than the comparable time frame in Fiscal Year 2019

3.

17364

Recommendation Concerning the Disposition of Records

That the Board approve Records Disposition Document No. 699, for disposition of Board of County Commissioners' Records, Item 32, Minutes: Official Meetings, for the period of June 1, 2019, through August 31, 2019, in accordance with State Retention Schedule GS1, since the permanent records have been digitally imaged.

4.

17354

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held January 7, 2020;

B. Approve the Minutes of the Regular BCC Meeting held January 7, 2020; and,

C. Approve the Minutes of the Attorney-Client Session held January 16, 2020.

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

17239

Recommendation Concerning the Request for Disposition of Property of the Clerk and Comptroller's Office - Pam Childers, Clerk of the Circuit Court and Comptroller

That the Board approve the Request for Disposition of Property Form for the Clerk and Comptroller's Office, for property which is to be auctioned or properly disposed of, all which is described and listed on the form with the Agency and reason stated.

2.

17345

Recommendation Concerning the Request for Disposition of Property of the Clerk and Comptroller's Office - Pam Childers, Clerk of the Circuit Court and Comptroller

That the Board approve the Request for Disposition of Property Form for the Clerk and Comptroller's Office for all of the equipment, which is described and listed on the Request Form, with reason for disposition stated. The item is to be auctioned as surplus or disposed of properly.

3.

17314

Recommendation Concerning the 2019 Department of Environmental Protection Voluntary Cleanup Tax Credit Application and Affidavit for County-Owned Property at 603 West Romana Street - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board approve and authorize the Chairman or Vice Chairman to sign the 2019 Florida Department of Environmental Protection Voluntary Cleanup Tax Credit Application and Affidavit for County-owned property at 603 West Romana Street.

[Funding Source: In the event of monetary gain, funds will be deposited in Fund 129, CDBG HUD Entitlement]

4.

17367

Recommendation Concerning a Certificate of Public Convenience and Necessity for the Provision of Advanced Life Support and/or Basic Life Support Air Services in Escambia County - John S. Dosh, Interim Public Safety Department Director

That the Board take the following action concerning a Certificate of Public Convenience and Necessity:

A. Approve the issuance of a Certificate of Public Convenience and Necessity for provision of Advanced Life Support and/or Basic Life Support Air services in Escambia County, with noted limitations, Med-Trans Corporation d/b/a ShandsCair, effective January 23, 2020, through December 31, 2020; and

B. Authorize the Chairman to execute the Certificate of Public Convenience and Necessity for the Agency.

5.

17217

Recommendation Concerning Authorization for Access and Signature for the Transit Award Management Systems -Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning the Transit Award Management Systems (TrAMS) Memo:

A. Approve and authorize the Chairman to sign the Designation of Signature Authority for the TrAMS memo; and

B. Authorize the Chairman to obtain a Personal Identification Number (PIN) so that the Chairman, on behalf of Escambia County, Florida, can file and execute Applications and documents required for Federal Transit Administration (FTA) Grants.

6.

17327

Recommendation Concerning a Public Hearing Request for Fund Balance Carry-Forwards - Stephan Hall, Budget Manager, Management and Budget Services

That the Board authorize the scheduling of a Public Hearing on February 6, 2020, at 5:31 p.m., to amend the Fiscal Year 2019/2020 Budget to include the fund balance carry-forwards.

7.

17392

Recommendation Concerning a Commissioner Appointment to the Council on Aging - Janice P. Gilley, County Administrator

That the Board confirm and acknowledge, for the Board's Official Record, the appointment of Commissioner Lumon May to the Council on Aging by the Council on Aging Board of Directors at their December 12, 2019, Annual Board Meeting. Commissioner May's new two-year term is effective December 2019 to December 2021.

II. Budget/Finance Consent Agenda

1.

17210

Recommendation Concerning Support and Maintenance Services of Cisco SMARTnet - William "Bart" Siders, Information Technology Director

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and PC Specialists, Inc., D/B/A Technology Integration Group, per the terms and conditions of PD 15-16.009, Support and Maintenance Services for Cisco SMARTnet, with an updated annual fee of $100,978, for a period of 12 months. This will be the last year of a 5-year Agreement that started in November of 2015.

[Funding: Fund 001, General, Cost Center 270102, Object Code 54601]

2.

17130

Recommendation Concerning the Resolution Authorizing the Contract with the State of Florida Department of Health for Operation of the Escambia County Health Department - John J. Lanza, MD, PhD, MPH, FAAP, FHPS, Director, Florida Department of Health in Escambia County

That the Board take the following action concerning the Resolution authorizing the Contract between the Escambia County Board of County Commissioners and the State of Florida, Department of Health for Operation of the Escambia County Health Department, Contract Year 2019-2020:

A. Adopt, as allowed by Florida Statutes, Chapter 154, the Resolution entitled, "A Resolution Authorizing a Contract Between the Escambia County Board of County Commissioners and the State of Florida, Department of Health, Escambia County Health Department for the Provision of Certain Medical Services, Providing for an Effective Date," for the Contract year of October 1, 2019, through September 30, 2020; and

B. Authorize the Chairman to sign the Resolution and the Contract.

3.

17329

Recommendation Concerning the Contract for the Cox Business Commercial Services Agreement - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board take the following action concerning the Contract for the Cox Business Commercial Services Agreement for Brentwood Park, located at 500 Palafox Parkway and Westernmark Park, located at 4334 Erress Boulevard:

A. Approve the Cox Business Commercial Services Agreement including Exhibit A for internet services and wireless capabilities for security surveillance cameras at both Brentwood Park and Westernmark Park, in the amount of $8,976, plus one-time activation & setup fee of $1,050; and

B. Authorize the County Administrator or designee to sign the Cox Business Commercial Services Agreement for a full term of five years, and thereafter from year-to-year until terminated by notice to either party.

Project located in District 3.

[Funding: Fund, 151, CRA Oakfield Palafox TIF, Cost Center 370115]

4.

17344

Recommendation Concerning the Contract Award for SHIP Housing Rehabilitation Services for 1029 Webster Drive - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board take the following action concerning the Contract Award for State Housing Initiatives Partnership (SHIP) Housing Rehabilitation Services for 1029 Webster Drive:

A. Authorize the County Administrator to sign the SHIP Housing Rehabilitation Services Program Agreement between Escambia County, Florida; David H. Griffin Enterprises, LLC, Contractor; and Franklin and Judy Clark, Owners; per the terms and conditions of S-R-2020-3, NED SHIP Housing Repair for 1029 Webster Drive, for $28,850; and

B. Authorize the issuance of a Purchase Order.

[Funding: Fund 120/2018 SHIP, Cost Center 370205]

5.

17348

Recommendation Concerning the Issuance of Fiscal Year 2019/2020 Purchase Orders, in Excess of $25,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director

That the Board, for Fiscal Year 2019/2020, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department as follows:

	Vendor/Contractor	Amount	Contract Number
	1. Innovative Waste Consulting Services, LLC Vendor No: 100699 Continuing Professional Services - Environmental Compliance; Sanitary Engineers Fund 401 Solid Waste Fund Cost Center: 230304 (EEQ) Cost Center: 230306 (Recycling) Cost Center: 230308 (Gas to Energy) Cost Center: 230314 (Operations) Cost Center: 230315 (Projects) Amount: $240,000 2. Stearns, Conrad & Schmidt Consultants Vendor No: 190025 Continuing Professional Services - Environmental Compliance; Sanitary Engineers Fund 401, Solid Waste Cost Center: 230304 (EEQ) Cost Center: 230306 (Recycling) Cost Center: 230307 (Transfer Station) Cost Center: 230308 (Gas to Energy) Cost Center: 230309 (Closed Landfills) Cost Center: 230314 (Operations) Cost Center: 230315 (Projects) Cost Center: 230316 (Saufley Landfill) Amount: $120,000 3. Geosyntec Consultants, Inc. Vendor No: 071236 Continuing Professional Services - Environmental Compliance; Sanitary Engineers Fund 401, Solid Waste Cost Center: 230304 (EEQ) Cost Center: 230306 (Recycling) Cost Center: 230307 (Transfer Station) Cost Center: 230308 (Gas to Energy) Cost Center: 230309 (Closed Landfills) Cost Center: 230314 (Operations) Cost Center: 230315 (Projects) Cost Center: 230316 (Saufley Landfill) Amount: $105,000	$465,000	PD 02-03.079 Board approval 10/02/2003.

6.

17365

Recommendation Concerning the Issuance of a Purchase Order for the Sunken Shrimp Boat "Bay Tiger" in Pensacola Bay - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board authorize the issuance of a Purchase Order to Hondo Enterprises Inc., of DeFuniak Springs, Florida, in the amount of $49,000, for the removal of the 39-foot shrimp boat "Bay Tiger" that sank in Pensacola Bay on December 9, 2019.

[Funding Source: Fund 110, Other Grants and Projects, Cost Center 220339, Derelict Vessels Grant, or other funding source as determined by the Budget Office. This Agreement does not require local matching funds]

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Derelict Vessel Grant Application
Five Price Quotes
BCC Resume Page 06-20-2019

7.

17369

Recommendation Concerning the Lease Agreement between Escambia County and Community Action Program Committee, Inc, for County-Owned Property at 292 Muscogee Road - Cassie C. Boatwright, Director, Facilities Management

That the Board take the following action:

A. Adopt and authorize the Chairman to sign a Resolution authorizing the lease of real property to Community Action Program Committee, Inc.; and

B. Approve and authorize the Chairman to sign a Lease Agreement between Escambia County and Community Action Program Committee, Inc., for property located at 292 Muscogee Road, Pensacola, Florida, 32533.

Rent is to be paid to the County in the amount of $1.00 per year.

8.

17347

Recommendation Concerning Fire Department Property, Vehicle, Accident & Health, and Statutory Death Insurance - John Dosh, Interim Public Safety Department Director

That the Board approve the payment to the County's General Lines Agent, USI Insurance Services, LLC, in the amount of $308,998.74, to provide commercial property insurance through VFIS, a division of Glatfelter Insurance Group, for the Fire Department property, vehicles, and equipment for the period of January 1, 2020, through December 31, 2020. The Statutory Death and Accident and Health Policies renew separately with individual premiums under $50,000.

	Vendor Contractor	Amount	Contract Number
	USI Insurance Services LLC Vendor Number: 422228 Insurance Agent Fund 143 Cost Center 330206, Object Code 54501	$308,998.74	Board Approved Renewal: September 19, 2019 Contract Number PD 15-16.039

[Funding: Fund 143, Fire Services Fund, Cost Center 330206, Object Code 54501]

9.

17359

Recommendation Concerning the Florida Department of Transportation Section 5310 Program Grant Application - Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning the State of Florida Department of Transportation (FDOT) Grant Application for Section 5310 funding and Federal Transit Administration (FTA) enhanced mobility of seniors and individuals with disabilities funding to be used by Escambia County for the purchase of four Americans with Disabilities Act of 1990 (ADA) Vehicles:

A. Adopt the Resolution authorizing Escambia County to apply for and accept certain Grant awards made by the Florida Department of Transportation (FDOT) and by the Federal Transit Administration (FTA) Act of 1964;

B. Authorize the Chairman to execute the Resolution and all other required documents pertaining to acceptance and expenditure of Grant funds, including notification of funding and electronic document filing; and

C. Authorize the Mass Transit Director to sign all Application documents and to submit the Application.

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

5310 Grant Application for Fiscal Year 2020/2021

[Funding: Escambia County is required to provide a 10% match for Section 5310 Capital Awards ($31,087). These funds will be included in the Mass Transit Department Fiscal Year 2020/2021 Budget]

10.

17360

Recommendation Concerning the Florida Department of Transportation Section 5311 Program Grant Application - Tonya Ellis, Mass Transit Department Director

That the Board take the following action concerning the State of Florida Department of Transportation (FDOT) Grant Application for USC Section 5311 funding (Federal Transit Administration [FTA] non Urbanized funding), to be used by Escambia County Mass Transit Department, for fixed route and paratransit transportation to and from the Rural / Non Urbanized area:

A. Adopt the Resolution authorizing Escambia County to apply for and accept certain Grant awards made by the Florida Department of Transportation (FDOT) and by the Federal Transit Administration (FTA) Act of 1964;

B. Authorize the Chairman to execute the Resolution and all other required documents pertaining to acceptance and expenditure of Grant funds, including notification of funding and electronic document filing; and

C. Authorize the Mass Transit Director to sign all Application documents and to submit the Grant Application.

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

5311 Grant Application for Fiscal Year 2020/2021

[Funding: Section 5311 funding requires a 50% match for operating costs for Rural areas. The other 50% is a reimbursement. These funds will be included in the Fiscal Year 2020/2021 Budget]

11.

17331

Recommendation Concerning the Approval to issue a Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Animal Services Department - John Robinson, Division Manager

That the Board, for Fiscal Year 2019/2020, ratify Purchase Order #201095, to be issued to Security Engineering for the purchase and installation of surveillance cameras and monitoring system at the Escambia County Animal Shelter:

Vendor/Contractor	Amount	Reference Number
Security Engineering Surveillance cameras and monitoring Vendor Number not yet available. Fund/Cost Center: 001-250202-56401 Animal Services Machinery & Equip. Fund/Cost Center: 101R–250204-56401 Animal Services Machinery & Equip.	31,167.48 2,425.00	PO# 201095. PO not yet issued as it is being held for Board approval.

This PO has not been issued to the vendor; it is being held pending Board approval.

12.

17296

Recommendation Concerning the Approval of Fiscal Year 2019/2020 Purchase Orders, in excess of $25,000, for Library Services - Todd Humble, Library Services

That the Board, for Fiscal Year 2019/2020, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously awarded Contracts, Contractual Agreements, or annual requirements for Library Services as follows:

	Vendor/Contractor	Amount	Purchase Order #
	OCLC Online Computer Library Center, Inc. PO Box 714746 Cincinnati, OH 45271-4746 Vendor Number: 150081 Cataloging / Metadata and Interlibrary Loan Services Fund: 113 Cost Center: 110501 Object Code: 55401	$31,455.24	190335

13.

17265

Recommendation Concerning Supplemental Budget Amendment #028 - Sheriff's Department, Henrique Dias, Chief Financial Officer - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #028, General Fund (001), in the amount of $25,055, to recognize the Sheriff's off-duty officer, Auto repair, Public Records, Investigative costs, and Miscellaneous reimbursements/fees and to appropriate these funds back into the Sheriff's Administrative Budget to offset related operational expenses.

14.

17303

Recommendation Concerning Supplemental Budget Amendment #033 - Sheriff's Department, Henrique Dias, Chief Financial Officer - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #033, Other Grants and Projects Fund (110), in the amount of $50,738, to recognize the prior year's grant balance of the Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG 2017-DJ-BX-0830). The Escambia County Sheriff's Department will use these funds to support bike patrol activities in the Fiscal Year 2019/2020 Budget. The Escambia County Sheriff's Department was awarded the Department of Justice Edward Byrne Memorial Justice Grant (2017-DJ-BX-0830) on 07/26/2018 to support bike patrol activities.

15.

17337

Recommendation Concerning Supplemental Budget Amendment #038 - State of Florida Mosquito Control Funding, Chips Kirschenfeld, Natural Resources Department Director - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #038, M and A State I Fund (106), in the amount of $3,520, to recognize the difference in funding from the Florida Department of Agriculture and Consumer Services between what is budgeted in the current year ($30,977) and the actual award ($34,497) for mosquito control in Escambia County, and to appropriate these funds to be used for operating expenses.

16.

17281

Recommendation Concerning Firefighter Cancer Claims - Jana Still, Human Resources Department Director

That the Board take the following action concerning Firefighter Cancer Claims:

A. Approve Chard Snyder & Associates, LLC, as the Third Party Administrator for claims processing relating to the Firefighter Cancer Program from July 1, 2019 - December 31, 2020;

B. Authorize the County Administrator to sign the Third Party Administrator Administrative Agreement S105 Health Reimbursement Arrangement Plan and the Escambia County Board of County Commissioners Health Reimbursement Arrangement Adoption Agreement with Chard Snyder & Associates, Inc.; and

C. Authorize the County Administrator to sign the Business Associate Agreement, upon Legal review.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 150106, Object Code 59801]

17.

17167

Recommendation Concerning Group Medical Insurance Administrative Services Agreement - Jana Still, Human Resources Department Director

That the Board take the following action concerning Group Medical Insurance:

A. Approve the Amendment to Administrative Services Agreement Exhibit "F", upon Legal review and sign-off, between Blue Cross and Blue Shield of Florida, INC. D/B/A Florida Blue and Escambia County Board of County Commissioners for Escambia County's Group Medical Insurance; and

B. Authorize the County Administrator to sign the Amendment to Administrative Services Agreement Exhibit “F” between Blue Cross and Blue Shield of Florida, INC. D/B/A Florida Blue and Escambia County Board of County Commissioners for Escambia County’s Group Medical Insurance, upon Legal Review and sign-off.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 140609, Object Code 54501]

18.

17270

Recommendation Concerning Contract Award for Inmate Commissary and Banking Services - Chief William R. Powell, Department Director, Corrections and Paul R. Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign a Revenue Agreement between Escambia County, Florida, and Keefe Commissary Network, LLC, for the Escambia County Jail, Work Release, and Work Annex, per the terms and conditions of PD 18-19.102, Inmate Commissary and Banking Services, for total on gross revenue of 51% as negotiated, with an effective date of April 1, 2020.

[Funding: Fund 111, Detention/Jail Commissary Fund; Revenue Account 342301; and
Fund 175, Transportation Trust Fund; Revenue Account 342302]

Solicitation PD 18-19.102, Inmate Commissary and Banking Services was published via Vendor Registry on August 28, 2019, and was issued to 30 registrants representing 21 firms. The solicitation was viewed by 38 firms and downloaded by 26 firms. On October 15, 2019, four firms submitted bid responses.

NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:

Bid from Keefe Commissary Network, LLC

19.

17304

Recommendation Concerning the Purchase of Two, Half-Ton Trucks With Extended Cab and 4x4 for Solid Waste - Pat Johnson, Director, Waste Services and Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign a Purchase Order for the purchase of two, 2020 Chevrolet Silverado trucks, to Pete Moore Chevrolet, Inc., in the amount of $54,148, per the terms and conditions of PD 19-20.005, Two, Half-Ton Trucks w/Extended Cab & 4x4 for Solid Waste.

[Funding: Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 56401, Machinery & Equipment]

Specification PD 19-20.005, Two, Half-Ton Trucks w/Extended Cab & 4x4 for Solid Waste, was posted to Vendor Registry on November 22, 2019 and was sent to 44 registrants representing 30 firms. The solicitation was viewed by 20 firms and downloaded by 14.

NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:

Bid from Pete Moore Chevrolet, Inc.
Recommendation to Award Determination Checklist

20.

17306

Recommendation Concerning the Award of a Purchase Order for Excavator for Waste Services Department - Pat Johnson, Waste Services Department Director and Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board authorize the County Administrator to sign a Purchase Order to Tractor & Equipment Company for the purchase of a 2020 Komatsu PC138USLC-11 Excavator, in the amount of $141,900, per the terms, conditions and specifications of PD 19-20.006, Excavator for Solid Waste.

[Funding: Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 56401, Machinery & Equipment]

Specification PD 19-20.006 Excavator for Solid Waste, was posted to Vendor Registry on November 26, 2019 and was sent to 18 registrants representing 16 firms. The solicitation was viewed by 25 firms and downloaded by 17 firms.

NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:

Bid from Tractor & Equipment Company
Recommendation to Award Determination Checklist

21.

17307

Recommendation Concerning the Award of a Purchase Order for Two Trucks - Horace Jones, Director, Development Services and Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board authorize the County Administrator to sign a Purchase Order for the purchase of two, 2020 Ford F-150 Regular Cab 4x4 trucks (Model F1E), to FL Auto, LLC d/b/a Beck Ford Lincoln, in the amount of $49,832, per the terms and conditions of PD 19-20.007, Two Trucks for Site Inspections.

[Funding: Fund 116, Development Review Fund; Cost Center 240302, Planning Development Rev; Object Code 56401, Machinery & Equipment]

Specification PD 19-20.007, Two Trucks for Site Inspections, was posted to Vendor Registry on November 25, 2019, and was issued to 45 registrants representing 30 firms. The solicitation was viewed by 17 firms and downloaded by 12 firms.

NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Bid from FL Auto, LLC d/b/a Beck Ford Lincoln
Recommendation to Award Determination Checklist

22.

17361

Recommendation Concerning Amendment of Agreement for Video Visitation Solutions - Chief William R. Powell, Director, Corrections Department and Paul R. Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Amendment of Agreement for PD 17-18.022, Video Visitation Solutions, retroactive to December 9, 2019, which will result in the elimination of approximately $30,000 per year in expenditure for the Corrections Department.

PD 17-18.022 includes a cost from the vendor (Global Tel*Link) for their employee to maintain and repair the Video Visitation stations on an as-needed basis. On November 7, 2019, Global Tel*Link was awarded the agreement for PD 18-19.075, Inmate Telephone Services and their proposal included a full-time staff member to maintain and repair the phone systems. Since there would be a full-time staff member on-site, the proposal from Global Tel*Link for PD 18-19.075 included the waiving of the repair and maintenance fees related to PD 17-18.022.

[Funding: Fund 111, Detention/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 54601, Repair and Maintenance Services]

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Original Agreement Fully Executed for PD 17-18.022, Video Visitation Services
Agreement Fully Executed for PD 18-19.075 Inmate Telephone Services for Escambia County Jail

23.

17381