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County Administrator's Report 11. 6.
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| BCC Regular Meeting |
Discussion |
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| RECOMMENDATION: |
Recommendation Concerning Forest Creek Apartments Flood Mitigation Assistance Agreement - Tonya Gant, Neighborhood & Human Services Department Director
That the Board take the following action concerning the Federal Emergency Management Agency (FEMA) Flood Mitigation Assistance (FMA) Program Agreement for Forest Creek Acquisition/Relocation Project:
A. Accept the award of $17,529,729.66 in FEMA Flood Mitigation Assistance;
B. Approve and authorize the Chairman to execute the FEMA-Federally Funded Subaward and Grant Agreement;
C. Authorize staff to determine match funds, in the amount of $1,947,747.74, for the Agreement; and
D. Authorize the Chairman or County Administrator, as appropriate, to execute all FEMA Grant-related documents as required to complete and implement the grant process and complete project-related activities.
[Funding: FEMA Flood Mitigation Grant, Fund and Cost Center to be determined; Match funding, Fund, and Cost Center to be determined] |
| BACKGROUND: |
Forest Creek Apartments, located at 34 Patton Drive in the Warrington community, is a privately owned 200-unit rental complex that is directly subsidized by the U.S. Department of Housing and Urban Development (HUD) through a contract with Marquis Group, the owner. This complex has flooded repeatedly dating back through the 1980’s up through recent flooding events, which has resulted in the temporary relocation of residents on each occurrence. Post-Ivan flood zone revisions place the entire complex within an AE flood zone. This complex was eligible to apply under the competitive FEMA Flood Mitigation Assistance (FMA) Program for acquisition/relocation to eliminate future flooding of the facility and to enhance safety of the residents as well as make improvements to the Jones Creek area.
At the May 5, 2016 Board meeting, the Board approved submitting another competitive application for the FEMA Flood Mitigation Assistance Grant (Exhibit I). Application was also made in 2015 and in 2014, but was not recommended for award. The County received notification of award and has ordered two appraisals on the property through Board action on November 2, 2017. The appraisal results are being brought forward under a separate recommendation.
The total grant outlined in the Agreement (Exhibit II) is $19,477,477.40, which includes $17,529,729.66 in FEMA funds and requires a 10% local match of $1,947,747.74. The scope of work includes acquisition of the existing complex, relocation of all 200 tenants to alternate HUD-approved housing, demolition of the existing buildings and all site improvements, and restoration of the property to a natural state effectively to enhance stormwater retention in this area. The future use of the property would be deed restricted to prohibit redevelopment.
The grant period of performance ends on August 30, 2019, with the option to ask for an extension to the timeline. The application proposal included a 36 month timeline as the acquisition phase will also include the owner receiving approval from HUD in relation to the project based vouchers attached to the property, and the relocation phase for the tenants will be extensive.
At the time of application in 2016, RESTORE funds were identified as the match for this project as the project was ranked high on the scoring for funds. Staff seeks direction in identifying match funds in order to proceed with this project. |
| BUDGETARY IMPACT: |
The Grant application totals $19,477,477.40, of which $17,529,729.66 is the federal share of the project. A minimum match of 10% is required as a local share. Once approved by the Board, a cost center will be set up to track this funding.
Estimated Project Costs according to submitted application budget:
| Property Acquisition |
$12,040,952.00 |
| Relocation Assistance Costs |
$1,397,920.00 |
| Demolition & Debris Removal/Site Work |
$5,793,642.50 |
| Grant Management Costs |
$244,962.90 |
| TOTAL: |
$19,477,477.40 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Agreement has been reviewed and approved by Kristin Hual, Assistant County Attorney. |
| PERSONNEL: |
| The relocation of the tenants will require the hiring of multiple relocation specialists to comply with Uniform Relocation Act requirements. Funding for this personnel is included in the grant funds. The application also included clerical support staff and grant management costs in the budget. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The Agreement and the related execution of grant forms and certifications by the County Administrator or Board Chair, as appropriate, are to be approved by the Board. |
| IMPLEMENTATION/COORDINATION: |
| Grant coordination will be provided through the Natural Resources Management Department and Neighborhood & Human Services Department and potentially supplemented by outside consultant(s) with FEMA expertise. |
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