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AGENDA
Board of County Commissioners
Regular Meeting – July 26, 2012 – 5:30 p.m.
Governmental Complex – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Robertson.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 2968   Proclamations.

Recommendation: That the Board take the following action concerning the adoption/ratification of the following four Proclamations:

A. Adopt the Proclamation extending support and appreciation to Corporal Daniel Palmer, United States Marine Corps, for his service and sacrifice to his country, and joining the community in welcoming home Corporal Palmer, his wife, and two children;

B. Adopt the Proclamation proclaiming Saturday, July 28, 2012, as “Educate Yourself with the ADA Day” in Escambia County and extending greetings and best wishes to all observing the “Educate Yourself with the ADA” Celebration on Saturday, July 28, 2012;

C. Ratify the Proclamation dated July 9, 2012, extending a warm welcome to Imperial Potentate Alan Madsen upon the occasion of his visit to Escambia County, Florida; and

D. Ratify the Proclamation dated July 11, 2012, recognizing and commending the “Blue Angels” for their dedication, leadership, and service to our community, our country, and the Armed Forces.
 
7. 2945   Retirement Proclamations.

Recommendation: That the Board adopt the following five Retirement Proclamations:

A. The Proclamation commending and congratulating Jorja L. Hardy, Human Resources Associate I, Solid Waste Management Department, on her retirement after 16 years of service;

B. The Proclamation commending and congratulating Paul B. Hybart, Field Supervisor, Solid Waste Management Department, on his retirement after 25 years of service;

C. The Proclamation commending and congratulating Vernon D. Kelly, Facilities Maintenance Program Manager, Public Works Department, on his retirement after 6 years of service;

D. The Proclamation commending and congratulating Rebecca M. Meadows, Office Support Assistant, Public Works Department, on her retirement after 44 years of service; and

E. The Proclamation commending and congratulating Linda P. Stewart, Criminal Justice Specialist II, Corrections Department, on her retirement after 27 years of service.
 
8.   Written Communication:
 
A. 2884   May 11, 2012 - Communication from Richard Sjolander requesting waiver of penalties and interest, in the amount of $1,319.45, accrued from failure to pay the MSBU Assessments on 110 Ariola Drive for the period of years following the purchase of the leasehold on the property in 2005.
 
B. 2926   July 2, 2012 - Email communication from John Davis requesting relief on the interest accumulation on two years (2009 and 2010) of unpaid MSBU Assessments on the property located at 810 Rio Vista Drive.
 
9.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10. 2897   5:31 p.m. Public Hearing for consideration of the Petition to Vacate three unnamed rights-of-way in National Land Sales Subdivision.

Recommendation: That the Board take the following action concerning the Petition to Vacate three unnamed rights-of-way in the National Land Sales Subdivision and a Subdivision of a Portion of Section 1, Township 1 South, Range 32 West (approximately 152,175 square feet, or 3.49 acres), as petitioned by Terry M. Oswald:

A. Approve the Petition to Vacate;

B. Accept the Hold/Harmless Agreement;

C. Adopt the Resolution to Vacate; and

D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.

Terry M. Oswald owns property lying within or abutting the boundaries of the National Land Sales Subdivision as recorded in Plat Deed Book 102 at Page 600, and a Subdivision of a Portion of Section 1, Township 1 South, Range 32 West, as recorded in Plat Deed Book 85, at Page 220, of the public records of Escambia County, Florida. The National Land Sales Subdivision and the Subdivision of a Portion of Section 1, Township, 1 South, Range 32 West are located north of State Highway 90A (West Nine Mile Road) and west of Tower Ridge Road in the Beulah area. The petitioner is requesting that the Board vacate any interest the County has in two 30-foot-wide rights-of-way and one 15-foot-wide right-of-way of varying lengths (approximately 152,175 square feet, or 3.49 acres), abutting or lying within the boundaries of Petitioner's property.
 
11. 2943   5:32 p.m. Public Hearing concerning adoption of a new Rate Resolution for the Santa Rosa Island Municipal Services Benefit Unit (MSBU) only on properties located in the unincorporated area of Santa Rosa Island (Pensacola Beach).

Recommendation: That the Board take the following action concerning a new Rate Resolution for the Santa Rosa Island Municipal Services Benefit Unit (MSBU) only on properties located in the unincorporated area of Santa Rosa Island (Pensacola Beach):

A. Adopt the Resolution establishing the new assessment methodology in the Santa Rosa Island MSBU and replacing the methodology established in Resolution R98-201, as follows:
  • Maintaining the current residential rate of $210.62 plus $1.50 Per Parcel or $212.12/Unit
  • Commercial "Amusement" Category at $0.0363/Sq Ft. plus $1.50 Per Parcel
  • Commercial "Bank" Category at $0.128/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Church/Civic" Category at $0.185/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Hotel/Motel" Category at $0.065/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Office" Category at $0.067/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Restaurant" Category at $0.705/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Retail Center" Category at $0.320/Sq. Ft. plus $1.50 Per Parcel
  • Commercial "Service Station" Category at $0.128/Sq Ft. plus $1.50 Per Parcel
  • Commercial "Supermarket" Category at $0.128/Sq. Ft. plus $1.50 Per Parcel

B. Approve that the new rates will be effective October 1, 2012.
 
12. 2938   5:33 p.m. Public Hearing concerning adoption of a Rate Resolution amending the Santa Rosa Island Fire Municipal Services Benefit Unit (MSBU) only on properties located in the unincorporated area of Santa Rosa Island (Pensacola Beach).

Recommendation: That the Board adopt the Resolution keeping the Fire MSBU at the current rates, as established in Resolution R2003-79, and making the following change:
  • In the zero assessment category, removing the minimum criterion of property less than 875 square feet effective October 1, 2012
  • Maintaining the residential rate of $201.38/Unit
  • Maintaining the Commercial rate of $0.0726/Sq. Ft.
  • Maintaining the Unimproved Property rate of $63.84/Per Parcel plus $0.03/Acre
 
13. 2896   5:34 p.m. Public Hearing for consideration of adopting an Ordinance creating the Sunset Oaks Subdivision Street Lighting MSBU.

Recommendation: That the Board adopt, and authorize the Chairman to sign, the Ordinance creating the Sunset Oaks Subdivision Street Lighting Municipal Services Benefit Unit (MSBU), and all related documents, and make the following findings of fact:

A. Lots in the District are specially benefited since street lighting not only increases the market value of an individual lot, but also increases safety in the District surrounding individual lots and the ability of lot owners to use their individual lots after dark;

B. The benefit from improved street lighting varies according to the relative size of the affected lots; residential lots benefit from improved street lighting uniformly because of the small variation in size throughout the District;

C. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each lot and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County; and

D. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment.
 
14.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Escambia County Governmental Complex, Suite 130
 
  I.  Consent Agenda
 
1. 2900   Recommendation Concerning Acceptance of Reports Prepared by the Clerk of the Circuit Court & Comptroller's Finance Department

That the Board accept, for filing with the Board's Minutes, the following seven reports prepared by the Clerk of the Circuit Court & Comptroller's Finance Department:

A. Payroll Expenditures for Pay Date July 20, 2012, in the amount of $2,310,725.61;

B. The following two Disbursement of Funds:

(1) July 5, 2012, to July 11, 2012, in the amount of $5,298,586.09; and

(2) July 12, 2012, to July 18, 2012, in the amount of $3,492,775.38;

C. Budget Comparison Reports for nine (9) months, or 75%, of Fiscal Year 2012, as follows:

(1) Summarized, by fund, Budget to Actual Comparison as of June 30, 2012;

(2) Actual Revenue and Expenditure Comparison to the prior Fiscal Year as of June 30, 2012; and

(3) General Fund, graph of two-year comparison of actual revenue vs. actual expenditures as of June 30, 2012; and

D. The Investment Report for the month ended June 30, 2012.
 
2. 2964   Recommendation Concerning Write-off of Accounts Receivable

That the Board adopt the Resolution authorizing the write-off of $464,650.11 in accounts receivable that have been recorded in the Emergency Medical Services (EMS) Fund of the County and have been determined to be uncollectible bad debts.
 
3. 2901   Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office

That the Board accept, for filing with the Board's Minutes, two certified proofs of publication for advertisements published in The Escambia Sun-Press, LLC, on July 5, 2012, for unclaimed monies held by the Office of the Clerk of the Circuit Court and Comptroller for cash bonds and overpayments, as provided to the Clerk to the Board's Office on July 10, 2012.
 
4. 2902   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Approve the Minutes of the Regular Board Meeting held July 12, 2012;

B. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held July 12, 2012; and

C. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held July 19, 2012.
 
 
GROWTH MANAGEMENT REPORT
 
1.   I. Public Hearings
 
1. 2949   Recommendation Concerning the Review of the Rezoning Case Heard by the Planning Board on July 9, 2012

That the Board take the following action concerning the Rezoning Case heard by the Planning Board on July 9, 2012:
  1. Review and either adopt, modify, or overturn the Planning Board’s recommendation for Rezoning Case Z-2012-12 or remand the case back to the Planning Board; and
  2. Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning case that were reviewed.
Case No.: Z-2012-12
Location: Hanks Rd
Property Reference No.: 14-5N-31-2301-000-000
Property Size: 7.01 (+/-) acres
From: P, Public District
To: VAG-1, Villages Agriculture District
FLU Category: REC, Recreational
Commissioner District: 5
Requested by: Kale Schneider
Planning Board Recommendation: Tabled to date uncertain
Speakers:
 
2. 2950   5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on July 9, 2012 and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
 
3. 2826   5:46 p.m. Recommendation Concerning the Review of Comprehensive Plan Small Scale Amendment

That the Board of County Commissioners (BCC) review and adopt an Ordinance approving Comprehensive Plan Small Scale Amendment (SSA) 2012-02, amending Part II of the Escambia County Code of Ordinances (1999), the Escambia County Comprehensive plan, as amended; amending the Future Land Use Map designation.
 
4. 2793   5:47 p.m. A Public Hearing Concerning the Review of a Large Scale Comprehensive Plan Amendment

That the Board of County Commissioners (BCC) review and approve for transmittal to the Department Of Economic Opportunity (DEO), Comprehensive Plan Amendment (CPA) 2012-02, amending Part II of the Escambia County Code of Ordinances (1999), the Escambia County Comprehensive plan, as amended; amending the Future Land Use Map designation.
 
  II. Consent Agenda
 
1. 2925   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

Thursday, August 9, 2012

A. 5:48 p.m. - A Public Hearing - Repeal and Replace Comprehensive Plan Ordinance 2012-18

B. 5:49 p.m. - A Public hearing - Comprehensive Plan Text Amendment (OBJ FLU 5)
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 2934   Recommendation Concerning CRA Meeting Minutes May 17, 2012, and June 28, 2012 - Keith Wilkins, REP, Community & Environment Department Director

That the Board accept for filing with the Board's Minutes, the May 17, 2012, and June 28, 2012, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Carolyn Barbour, Senior Office Support Assistant, CRA.
 
2. 2903   Recommendation Concerning the Request for Disposition of Property for the Solid Waste Management Department - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve the two Request for Disposition of Property Forms for the Solid Waste Management Department, for property which is described and listed on the Disposition Form, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed.
 
3. 2785   Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the Request for Disposition of Property Form for the Public Safety Department, for property which is no longer in service, has been damaged beyond repair and/or is obsolete, and is to be auctioned as surplus or properly disposed of, all of which is described and listed on the Disposition Form noting the reason for disposal.
 
4. 2933   Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the two Request for Disposition of Property Forms for the Public Safety Department for two items of equipment, which are described and listed on the Disposition Forms, with reason for disposition stated. The items are to be declared surplus and/or properly disposed.
 
5. 2920   Recommendation Concerning Scheduling and Advertising the First of Two Public Hearings Considering an Ordinance to the Land Development Code - Keith Wilkins, REP, Community & Environment Department Director

That the Board approve scheduling and advertising the first of two Public Hearings on August 9, 2012, at 5:31 p.m., to consider an Ordinance to the Land Development Code (LDC); amending Article 2 “Administration,” to include language defining the purpose of the Community Redevelopment Agency, and to include general standards for the Community Redevelopment District; amending Article 3 “Definitions,” to add a definition for “overlay district;” and amending Article 6 “Zoning Districts,” to delete the RA-1(OL) Barrancas Redevelopment Overlay District, the C-3(OL) Warrington Commercial Overlay District, and the C-4(OL) Brownsville-Mobile Highway and "T" Street commercial overlay district; and create the Warrington, Barrancas, Brownsville, Englewood and Palafox Overlay Districts for sound economic development and efficient growth management of the Community Redevelopment Districts, and amend the Scenic Highway Overlay District by simply relocating it within the Ordinance for clarity purposes.
 
6. 2944   Recommendation Concerning the Board of County Commissioners’ Substance Abuse Policy - Ron Sorrells, Human Resources Department Director

That the Board take the following action concerning the Board of County Commissioners’ Substance Abuse Policy, Section II, Part C.12:

A. Approve the following revisions:

1. Delete the definition of "safety-sensitive position" in Section B.1.a;
2. Add the definition of "mandatory-testing" in Section B.1.a;
3. Change the period of time from "two (2) years" to "12 months" in Section D.1. c.;
4. Change the definition of “reasonable suspicion” in Section D.3.c.(1)-(6);
5. Add "Special Risk Job Classification Employees" in Section H.3.a.(1) and (3);
6. Add "Non-Special Risk Job Classification Employees" in Section H.3.b.(2); and
7. Replace, throughout the Policy, the wording “safety-sensitive” with “mandatory-testing”; and

B. Approve changes, such as verbiage cleanup, for clarity and conformity to current practices; and

C. Adopt the revised Policy.
 
7. 2912   Recommendation Concerning the Timeline for the Land Development Code (LDC) Rewrite - T. Lloyd Kerr, AICP, Development Services Department Director

That the Board of County Commissioners review and approve the timeline for the Land Development Code (LDC) rewrite, as specified below:

Full Draft to LDC Advisory Committee Wednesday August 15, 2012
Evaluations and Recommendation sent back to staff Monday, October 1, 2012
*Revised Draft sent back to LDC Advisory Committee Wednesday, October 31, 2012
Final Revision sent back from LDC Advisory Committee Monday, November 5, 2012

*Contingent upon how extensive the recommendations are from the LDC Advisory Committee, staff will need a minimum of 30 working days to review, evaluate, and make the changes that are deemed necessary.
 
8. 2942   Recommendation Concerning West Florida Public Library Long Range Plan One-Year Extension for Fiscal Year 2012-2013 - Marilyn D. Wesley, Community Affairs Department Director

That the Board approve the one-year extension for Fiscal Year 2012-2013 of the five-year West Florida Public Library Long Range Plan, allowing the Library to operate under a current plan for State of Florida funding requirements while the recently-formed Blue Ribbon Task Force Committee completes the next five-year long range plan in 2013.
 
  II.  Budget/Finance Consent Agenda
 
1. 2946   Recommendation Concerning the Grand Opening of the Marie K. Young Community Center and Park - Commissioner Marie K. Young, District 3

That the Board approve $1,000 to provide refreshments for the Grand Opening of the Marie K. Young Community Center and Park on August 17, 2012.
 
2. 2904   Recommendation Concerning Supplemental Budget Amendment #199 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #199, Transportation Trust Fund (175) in the amount of $25,282, to recognize insurance proceeds received for fire damage to a barn at the Roads Division, and to appropriate these funds back into the Roads Division Cost Center.
 
3. 2916   Recommendation Concerning Supplemental Budget Amendment #204 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #204, Other Grants and Projects Fund (110) in the amount of $39,651, to recognize proceeds from a State of Florida Division of Emergency Management (FDEM) Federally-Funded Subgrant Agreement, and to appropriate these funds for the purpose of enhancing the security at the Public Safety Facility Campus.
 
4. 2927   Recommendation Concerning Star Lake-Belle Meadow Group Resurfacing – Amy Lovoy, Management and Budget Services Department Director

That the Board award an Indefinite Quantity, Indefinite Delivery Contract, PD 11-12.038, “Star Lake-Belle Meadow Group Resurfacing”, to Roads, Inc., of NWF, for a total amount of $1,176,708.09.

[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project No. 08EN0208]
 
5. 2947   Recommendation Concerning Conveyance of Real Property Located at 2615 North 6th Avenue to A.M.R. at Pensacola, Inc. - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the conveyance of real property to A.M.R. at Pensacola, Inc., a not-for-profit corporation, using Escambia County’s Surplus Property Disposition for Affordable Housing Development Program:

A. Declare surplus the Board’s real property located at 2615 North 6th Avenue, Account Number 13-3648-000, Reference Number 00-0S-00-9020-014-094;

B. Adopt the Resolution authorizing the conveyance of this property to A.M.R. at Pensacola, Inc.;

C. Approve the sale price of $1,257.90, plus closing costs for the 2615 North 6th Avenue property; and

D. Authorize the Chairman to execute the Resolution and all documents related to the sale.
 
6. 2936   Recommendation Concerning the Purchase of Cisco Data Center and Network Infrastructure Equipment - David Musselwhite, Information Technology Department Director

That the Board authorize the purchase of Cisco data center and network infrastructure equipment including server hardware, video teleconferencing equipment, network switch replacements and upgrades, and Voice over IP (Voice over Internet Protocol) telephone components, in the amount of $395,834.07, from Technology Integration Group, formerly Wavenet Technologies, Inc., by piggybacking off the State of Florida Contracts #250-000-09-1,#880-000-09-1,#730-000-09-1, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Applications; Exemptions; and Section 46-64, Board Approval.

[Funding: Fund 001, General Fund, Cost Centers 270102, 270103 ]
 
7. 2909   Recommendation Concerning the Purchase of Real Property Located at 3826 and 3828 Frontera Circle from Javed Ashraf - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the purchase of two parcels of real property (totaling approximately 0.08 acres), located at 3826 and 3828 Frontera Circle, from Javed Ashraf:

A. Authorize the purchase of two parcels of real property (totaling approximately 0.08 acres) from Javed Ashraf for the negotiated amount of $15,000 for each parcel, in accordance with the terms and conditions contained in the Contract for Sale and Purchase;

B. Approve the Contract for Sale and Purchase for the acquisition of two parcels of real property (totaling approximately 0.08 acres), located at 3826 and 3828 Frontera Circle; and

C. Authorize the County Attorney to prepare and the Chairman or Vice Chairman to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of this property, without further action of the Board.

[Funding Source: Fund 151 / Community Redevelopment Agency / Cost Center 220515 CRA Brownsville / Object Code 56101]

Frontera Circle is a small neighborhood located in the Brownsville Redevelopment Area. Many of the units within the neighborhood have become neglected and/or abandoned leading to slum conditions and severe blight. Escambia County has conducted multiple refuse 'clean-sweeps’ through the neighborhood. There have been numerous code violations with current outstanding liens, and the neighborhood is a focal point for rampant illegal activities. Meeting in regular session on August 18, 2011, the Board approved, as part of a Community Revitalization Plan, a Recommendation authorizing the expenditure of funds to acquire and assemble 32 specific properties within this neighborhood. The two parcels specified within this Recommendation are part of this plan.
 
8. 2905   Recommendation Concerning Crescent Lake Neighborhood Enhancement Plan - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Crescent Lake Neighborhood Enhancement Plan:

A. Approve waiving the existing Municipal Service Benefit Unit (MSBU) Policy requirements; and

B. Approve implementation of the Neighborhood Enhancement Plan, which includes installation of traffic calming devices at the following locations:

1. Clearwater Avenue, from Michigan Avenue to Artesian Way – 3 tables;

2. Glass Drive, from Michigan Avenue to Rainbow Avenue – 4 tables; and

3. Empire Drive, from Michigan Avenue to Rainbow Avenue – 3 tables.

[Funding Source: Fund 352, "Local Option Sales Tax III", Account 210107/56301]

The Crescent Lake Neighborhood Watch Group requested that County Traffic staff resolve traffic issues within the Crescent Lake area. Residents primarily targeted the issues of speeding, cut-through traffic, and vehicles running stop signs within the subdivision. Community meetings were held with County staff and neighborhood residents to develop a proposed Neighborhood Enhancement Plan, which incorporates the installation of ten, strategically-placed traffic calming measures throughout the Crescent Lake area.
 
9. 2929   Recommendation Concerning Amendment #1 to the Agreement between Escambia County and Panhandle Grading & Paving, Inc., for the Southwest Escambia County Sports Complex Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning Amendment #1 to the Agreement between Escambia County and Panhandle Grading & Paving, Inc., for the Southwest Escambia County Sports Complex Project, Contract PD 10-11.029:

A. Approve Amendment #1 to the Agreement between Escambia County and Panhandle Grading & Paving, Inc., for Architect/Engineer Designed Construction Contract Documents (PD 10-11.029), for the Southwest Escambia County Sports Complex Project, to revise Contract retainage provisions to stipulate that at the County’s discretion, 5% of the sum retained for payments may be released to the contractor prior to final completion of the entire project, upon receiving approval from the architect/engineer; and

B. Authorize the County Administrator to execute the Amendment and all related documents as required to implement the Project.

[Funding: Fund 352, "LOST III", Cost Center 350228, Object Code 56301, Project #08PR0102 and Fund 352, "LOST III", Cost Center 350235, Object Code 56301, Project #11PR1172]

Meeting in regular session on April 21, 2011, the Board awarded the bid and Contract for PD 10-11.029, construction of the Southwest Escambia County Sports Complex ("Project") to Panhandle Grading & Paving, Inc. Following this action, the County and Panhandle Grading & Paving, Inc., mutually executed the standard County Construction Agreement for completion of the Project, which provides for a 10% retainage to be held through 100% completion of the Project. This Project is on approximately 200 acres on Bauer Road and will house multiple lighted baseball, softball, soccer, and football fields, an open play area, walking trails, playground, covered pavilions, and ample parking.

The intent of this Recommendation is to allow, at the discretion of the County Contract Manager, the retainage to be reduced from 10% to 5% over the duration of the Project. The 5% retainage will then be retained through the entire Project and only released upon final completion and acceptance of the entire Project. Release of any portion or percentage of sums retained prior to final completion of the Project shall in no way imply approval or acceptance of the contractor’s work. It should also be noted that this Project is covered by a 100% Performance and Payment Bond.
 
10. 2937   Recommendation Concerning Group Dental Contractual Services and Claims - Ron Sorrells, Human Resources Department Director

That the Board takes the following action concerning PD 02-03.61, Group Dental Contractual Services and Claims:

A. Approve extending the Delta Dental Insurance Company Contract for one year from October 1, 2012, through September 30, 2013, to provide dental insurance contractual and claims service, with no increase in administrative service fees or benefits. The annual premium amount is not to exceed $70,000 for administrative services and $600,000 for claims;

B. Approve Amendment #3 to the Dental Administration Services Contract between Delta Dental Insurance Company and Escambia County, which changes the verbiage to state that an employee can receive two cleanings anytime during a calendar year versus two cleanings during a year as long as they are six months apart, along with adding an additional cleaning for pregnancies; and

C. Authorize the County Administrator to sign Amendment #3.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 150109, Object Codes 53101 & 53401]
 
11. 2939   Recommendation Concerning the Flexible Benefits Plan Administrative Services - Ron Sorrells, Human Resources Department Director

That the Board take the following action concerning the Flexible Benefits Plan Administrative Services:

A. Approve the Agreement for Group Flexible Benefits Plan with Lockard & Williams to provide Flexible Benefits Plan Administrative Services, from October 1, 2012, through September 29, 2013. The cost is reduced from $3.85 per participant, per month, to $3.50 per participant, per month; and

B. Authorize the County Administrator to sign the Agreement.

[Funding Source: 501, Internal Service Fund, Cost Center 150107, Object Code 53101]
 
12. 2940   Recommendation Concerning the County's Group Medical, Life, and Disability Insurance - Ron Sorrells, Human Resources Department Director

That the Board take the following action concerning the County’s Group Medical Insurance, Long Term Disability Insurance, and Life Insurance (PD 08-09.042, Group Medical, Life, and Disability Insurance):

A. Award a Contract to Blue Cross and Blue Shield of Florida, Inc., for one year, from October 1, 2012, to September 30, 2013, to provide health insurance coverage, in the form of plans Blue Option 1352, Blue Option 1552, Health Saving Accounts (HSA), and Blue Medicare, and Group Rx for retirees who are Medicare-eligible;

B. Approve the employee and retiree health insurance premiums. Attachment 1 shows premiums reflecting a $20 discount for employees who do not smoke; Attachment 2 shows the health insurance premiums for the County’s retirees; retirees will be responsible for paying their full premium, whether they are Medicare-eligible or not;

C. Authorize staff to deposit $600 into the HSA account of each employee who elects the HSA coverage and pay a one-time start-up fee of $22 for each new employee who enrolls in the HSA; the $600 deposit will assist the employee in paying the higher deductible ($2,100 or $4,200); the deposit will be reviewed each year at renewal time; the cost is included in the total cost estimate;

D. Approve the Disability Insurance Renewal letter for an extension with Madison National Life Insurance (Madison National Life Insurance is the carrier and National Insurance Services administers the plan) for Voluntary Long Term Disability Insurance at the current rate until October 1, 2014;

E. Approve a one-year extension with The Standard Insurance Company with no premium increase until September 30, 2013; and

F. Authorize the County Administrator to sign the Employer Application, the 2012 Medicare Renewal Contract for Blue Cross Blue Shield of Florida, and the National Insurance Services letter of renewal.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 150108 (Medical) 150110 (Life), Object Code 54501]
 
13. 2924   Recommendation Concerning Commercial Sign Grant Funding Agreement for 847 North Navy Boulevard - Keith Wilkins, REP, Community & Environment Department Director

That the Board ratify the following July 26, 2012, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Commercial Sign Grant Funding Agreement for the property located at 847 North Navy Boulevard:

A. Approving the Commercial Sign Grant Funding Agreement between Escambia County CRA and Tzy-Yn Hua, owner of commercial property located at 847 North Navy Boulevard, Pensacola, Florida, in the Warrington Redevelopment Area, each in the amount of $945, representing an in-kind match through the Neighborhood Enterprise Foundation, Inc. (NEFI), 2009 Community Development Block Grant (CDBG), Fund 129, Cost Center 220410, Object Code 58301, for repainting the overhang and sign pole; and

B. Authorizing the Chairman to sign the Funding Agreement and any related documents necessary to implement this Grant award.
 
14. 2928   Recommendation Concerning Commercial Facade Grant Funding and Lien Agreements for 847 North Navy Boulevard - Keith Wilkins, REP, Community and Environment Department Director

That the Board ratify the following July 26, 2012, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Commercial Facade Grant Funding and Lien Agreements for the property located at 847 North Navy Boulevard:

A. Approving the Commercial Facade, Landscape and Infrastructure Grant Program Funding and Lien Agreements between Escambia County CRA and Tzy-Yn Hua, owner of commercial property located at 847 North Navy Boulevard, Pensacola, Florida, in the Warrington Redevelopment Area, each in the amount of $6,261, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 220516, Object Code 58301, for painting the building exterior and replacing a wooden door; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement this Grant award.
 
15. 1315   Recommendation Concerning a Change Order to Cameron-Cole for 603 West Romana Street - Keith Wilkins, REP, Community & Environment Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #16, to install 12 to 17 In-situ Bioreactors (ISBR), relating to the Contamination Remediation System at the former Escambia County Mosquito Control Facility at 603 Romana Street, as specified in the Remedial Action Plan related to the Brownfield Site Rehabilitation Agreement (BSRA) with the Florida Department of Environmental Protection.

Department: Community & Environment
Division: Community Redevelopment Agency
Type: Addition
Amount: $85,876.29
Vendor: Cameron-Cole
Project Name: 603 West Romana Street
Contract: PD 06-07.038
PO No.: 291405-16
CO No.: 16
Original Award Amount: $59,218.82
Cumulative Amount of Change Orders through CO #16 $643,115.57
New Contract Total: $702,334.39

[Funding Source: Fund 129, Neighborhood Enterprise Foundation, Inc. (NEFI), 2007 CDBG, Cost Center 220555, Object Code 53101, in the amount of $43,407.11, and NEFI 2011 CDBG, Cost Center 220439, Object Code 53101, in the amount of $42,469.18]
 
16. 2885   Recommendation Concerning the State of Florida, Division of Emergency Management, Federally-Funded Subgrant Agreement - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the State of Florida, Division of Emergency Management Federally-Funded Subgrant Agreement, Contract Number 12-DS-40-01-27-01-XXX:

A. Approve the Contract allocating Grant funding, in the amount of $39,651, for the period September 1, 2008, through November 30, 2012, to install a security fence around the rear perimeter of the Public Safety Facility;

B. Authorize the Chairman or Vice-Chairman to sign the Grant Contract; and

C. Authorize the County Administrator to execute any subsequent documentation in support of the implementation of this Grant.

[Funding: Fund 110, Other Grants and Projects, Cost Center to be assigned]
 
17. 2930   Recommendation Concerning the Change Order #1 to Tanktek, Inc., dba EnviroTek, for Completion of the Beulah Landfill Remedial Action Plan (RAP), and Emergency Repairs, as a Result of the June 9, 2012, Rain Event - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1 to Purchase Order 121134, to Tanktek, Inc., dba EnviroTek, in the amount of $144,509.82, to complete the Beulah Landfill Remedial Action Plan (RAP), from the Florida Department of Environmental Protection (FDEP), and emergency repairs incurred as a result of the June 9, 2012, Rain Event:

Department: Solid Waste Management
Division: Waste Services
Type: Addition
Amount: $144,509.82
Vendor: Tanktek, Inc., dba EnviroTek
Project Name: Beulah Landfill Remedial Action Plan Phase I
Contract: PD 11-12.008
PO: 121134
Change Order No.: 121134-1
Original Award Amount: $186,012.00
Cumulative Amount of Change Orders through this CO: $144,509.82
New P.O. Total: $330,521.82

[Funding Source: Fund 401, Solid Waste Fund, Cost Center 230309, Solid Waste Closed Landfills, Object Code 54601, Repairs and Maintenance]
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 2961   Recommendation Concerning the Authorization of Overtime Pay for John S. Dosh

That the Board adopt the attached resolution authorizing overtime pay for John S. Dosh for time worked on behalf of Suwannee County following Tropical Storm Debby.
 
15.   Items added to the agenda.
 
16.   Announcements.
 
17.   Adjournment.
 

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