Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to two (2) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner Barry.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

Rotation of Chairman and Vice Chairman.

7.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

8.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110

I. Consent Agenda

1.

17142

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's office:

A. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held November 7, 2019; and

B. Approve the Minutes of the Regular Board Meeting held November 7, 2019.

GROWTH MANAGEMENT REPORT

I. Consent Agenda

1.

17146

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

December 5, 2019

A. 5:46 p.m.- A Public Hearing - Large Scale Map Amendment, LSA-2019-02 - 11999 Pate Rd (second of two public hearings)

Summary: A request to change the Future Land Use from Mixed-Use Urban (MU-U) to Industrial (I).

B. 5:47 p.m. - A Public Hearing to amend the official zoning Map to include the following Rezoning case heard by the Planning Board on September 3, 2019.

Case No.:	Z-2019-15
Address:	11999 Pate Rd
Property Reference No.:	25-1N-30-1003-000-000; 25-1N-30-1006-000-000; 25-1N-30-1006-000-001
Property Size:	36.1 (+/-) acres
From:	HC/LI, Heavy Commercial and Light Industrial (25 du/acre)
To:	I, Industrial (du density limited to residential development)
FLU Category:	MU-U (pending Industrial proposed)
Commissioner District	5
Requested by:	Allara Mills-Guther, Agent for Gulf Power Company, owner

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

16898

Recommendation Concerning Community Transportation Coordinator for Escambia County - Tonya Ellis, Interim Director, Mass Transit Department

That the Board authorize the County Administrator to sign a letter responding to the Emerald Coast Regional Florida-Alabama Transportation Planning Organization (TPO) Transportation Disadvantaged Coordinator, accepting to continue as the Community Transportation Coordinator, in accordance with Chapter 427, Florida Statutes.

2.

17120

Recommendation Concerning the Mutual Aid Agreement Between Escambia County Fire Rescue and the Lillian Volunteer Fire Department - John Dosh, Interim Public Safety Department Director

That the Board take the following action concerning the Mutual Aid Agreement between Escambia County Fire Rescue and the Lillian Volunteer Fire Department:

A. Approve the Mutual Aid Agreement to enable the Lillian Volunteer Fire Department (VFD) to respond to specific requests or automatic alarm assignments to any emergency with available personnel and equipment, commencing upon the date last executed by the parties and continuing unless terminated as provided in the Agreement. The Agreement shall remain in effect until terminated at the request of either party and upon notification of such request to the other party and the Board of County Commissioners (BCC); and

B. Authorize the Interim Fire Chief, J. Paul Williams to sign the Agreement.

3.

17139

Recommendation Concerning the Approval and Adoption of the 2020 Holiday Calendar - Janice P. Gilley, County Administrator

That the Board approve and adopt the 2020 Holiday Calendar.

4.

17066

Recommendation Concerning the RESTORE Act Direct Component Multi-Year Implementation Plan Amendment #1 - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board take the following action concerning Amendment #1 to the RESTORE Act Direct Component (Pot 1) Multi-Year Implementation Plan:

A. Approve the 11 projects and funding amounts identified in the backup for inclusion in Amendment #1 to the Multi-Year Implementation Plan;

B. Authorize staff to finalize the Multi-Year Implementation Plan draft Amendment #1; and

C. Authorize staff to conduct the U.S. Department of Treasury required 45-day public comment period for the Multi-Year Implementation Plan draft Amendment #1 and incorporate U.S. Department of Treasury comments and meaningful public comments into the Plan.

II. Budget/Finance Consent Agenda

1.

17023

Recommendation Concerning the Second Renewal of Lease Agreement Between Escambia County and Escambia County Healthy Start Coalition, Inc., for County-Owned Property at 511 Church Street, Century, Florida - Robert E. Dye, Interim Director, Facilities Management

That the Board approve and authorize the Chairman to sign the Second Renewal of Lease Agreement between Escambia County and Escambia County Healthy Start Coalition, Inc. (Healthy Start), for property located at 511 Church Street, Century, Florida.

2.

17122

Recommendation Concerning the Purchase of Furniture for the New Supervisor of Elections Navy Boulevard Warehouse - Robert E. Dye, Interim Director, Facilities Management

That the Board take the following action:

A. Authorize the County to utilize the Sourcewell (formerly NJPA) Contract #010615-SCC Office, School, and Other Workplace Related Supplies & Service, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board approval, for the purchase of furniture for the Supervisor of Elections Navy Boulevard Warehouse; and

B. Authorize the County Administrator to sign the Purchase Order to Staples, for the Supervisor of Elections Navy Boulevard Warehouse furniture, per the terms and conditions of Quote dated 11/1/2019, in the amount of $64,639.23.

[Funding: Fund 352, LOST III; Cost Center 110267, Public Facilities & Projects, LOST III; Object Code 56401, Machinery & Equipment, Project # 17PF3753]

3.

17109

Recommendation Concerning the Approval to Issue a Fiscal Year 2019/2020 Purchase Order, in excess of $25,000, to Josh Weekley, Livestock Officer for Animal Control - John Robinson, Division Manager, Animal Services

That the Board authorize the issuance of a Fiscal Year 2019/2020 Purchase Order (PO# 200638) to Josh Weekley, Livestock Officer, in the amount $30,000, for contracted livestock services for Animal Control.

[Funding: Fund 001, General Fund, Cost Center 250207, Object Code 53401]

4.

17068

Recommendation Concerning the Approval of a Change Order to Purchase Order #200524 to Butler Animal Health Holding Co. LLC., DBA Covetrus North America, for Veterinary Supplies for Animal Services - John Robinson, Division Manager, Animal Services

That the Board approve and authorize Animal Services to execute the following Change Order #1, adding funds to the Butler Animal Health Holding Co LLC, DBA Covetrus North America, Purchase Order #200524, to fund animal care and veterinary medical supplies. Covetrus is our main supplier for animal care and veterinary medical supplies. They provide all of our vaccinations, surgical equipment, medications including post surgical pain meds, gloves, masks, cleaning chemicals, microchips and many other medical items as needed.

Department:	Building Services
Division:	Animal Services
Type:	Addition
Amount:	$125,000
Vendor:	Butler Animal Health Holding Co. LLC, DBA Covetrus North America
Contract:	Virginia Tech Contract # UPG-TG-025-09
Purchase Order #:	200524
Change Order #:	1
Original PO Amount:	$24,900
Change Order Amount:	$125,000
New PO Total:	$149,900

[Funding: Fund 001, General Fund, Cost Center 250202, Object Code 55201]

Covetrus North America

Products	Expenses
Vaccines, Wormers & Flea Treatments	$53,750
Non-Surgical Medical Supplies	$15,000
Surgical Supplies	$18,750
Cleaning Solution (Rescue)	$7500
Feline Combo Tests	$7500
Heartworm Tests	$3750
Rabies Vaccinations	$3750
Microchips	$15,000
Total	$125,000

5.

17125

Recommendation Concerning Reallocation of Funds and a Change Order, in the Amount of $41,001.70, to Volkert, Inc., for the Pensacola Bay Living Shoreline Project - J. Taylor “Chips” Kirschenfeld, Director, Department of Natural Resources Management

That the Board take the following action concerning reallocation of funds and a Change Order relating to the Pensacola Bay Living Shoreline Project:

A. Authorize the reallocation of funds from the Capital Improvement Program – Natural Resources Management Department LOST III funds, in the amount of $41,001.70, from the Innerarity Point Road Area Drainage Improvement Project, Fund 352, Cost Center 220102, Project 18NE4042, to the Pensacola Bay Living Shoreline Project; and

B. Authorize the County Administrator to execute the following Change Order to Volkert, Inc., for the Pensacola Bay Living Shoreline Project:

Department:	Natural Resources Management
Division:	Administration
Type:	Addition
Amount:	$41,001.70
Vendor:	Volkert, Inc.
Project Name:	Pensacola Bay Living Shoreline Project
Contract:	PD 17-18.027
PO#:	191138
CO#:	2
Original PO Amount:	$217,480.00
Change Order #1 Amount:	$375,532.21
New Contract Total:	$634,013.91

This project is located in Commission District 2.

[Funding Source: Fund 110, Other Grants and Projects, Cost Center 221029, Defense Infrastructure NAS MEZ $375,532.21; Fund 118, Gulf Coast Restoration Fund, Cost Center 222041, FDEP Living Shoreline $217,480; Fund 352, LOST III, Cost Center 220102, Object Code 56301,Pensacola Bay Living Shoreline $41,001.70] This Change Order increases the Purchase Order amount, but does not increase the awarded Contract amount]

6.

17127

Recommendation Concerning the Approval to Issue a Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Public Safety Department - John Dosh, Interim Public Safety Department Director

That the Board, for the Fiscal Year 2019/2020, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts or annual requirements for the Public Safety Department, as follows:

Vendor	Amount	Contract Number
A.	Key Ford Vendor Number: 233900 Blanket Purchase Order for Apparatus Repair & Maintenance Fund: 143 (Fire Services) Cost Center: 330206	$30,000	Blanket Purchase Order
B.	Specialty Products Vendor Number: 194701 Blanket Purchase Order for Engine Bay Door Repairs Fund: 143 (Fire Services) Cost Center: 330206	$35,000	Blanket Purchase Order
C.	Stryker Sales Corporation Vendor Number: 195684 Annual AED Service Agreement Fund: 143 (Fire Services) Cost Center: 330206	$48,984	Original Equipment Manufacturer
D.	Communication Engineering Services (Local Motorola Provider) Vendor: 034300 Blanket Purchase Order Portable Radio Fund: 143 (Fire Services) Cost Center: 330206	$31,000	NASPO Value Point Contract Contract Number 06913 Motorola Solutions Inc.

[Funding: Fund 143, Fire Services, Cost Center 330206, Fire Rescue]

7.

17121

Recommendation Concerning the Microsoft Enterprise Services Work Order - William "Bart" Siders, Information Technology Department Director

That the Board take the following action concerning the Microsoft Enterprise Services Work Order, which will allow the Board of County Commissioners, Clerk of Court, Tax Collector, Supervisor of Elections, State Attorney’s Office, and Sheriff’s Office to leverage their Microsoft resources more effectively. The support components provided are: dedicated support account management, proactive service support, reactive service support, and a cyber response team. We will be able to easily collaborate with Microsoft experts, prevent and manage risks both on-premise and in Office 365 and Azure, and receive recommendations tailored to our environments:

A. Approve and authorize the Chairman to sign the Microsoft Enterprise Services Work Order;

B. Authorize the County to award a Purchase Order, in the amount of $89,931, to Microsoft Corporation, State of Florida Contract # 43230000-15-01; and

C. Authorize the Chairman, Vice Chairman, or County Administrator to execute all future documents related to this service work order without further action of the Board.

[Funding: The funds are available in the current Budget, Fund 001, General Fund, Cost Center 270102]

8.

16963

Recommendation Concerning the Grant Agreement Providing Fiscal Year 2019-2020 Block Grant funding to the Mass Transit Department - Tonya Ellis, Interim Director Mass Transit

That the Board take the following action regarding the Public Transportation Grant Agreement (PTGA) 4222571-84-02:

A. Approve the Grant Agreement Number 4222571-84-02, providing for Florida Department of Transportation (FDOT) participation, in the amount of $991,517, in Block Grant Funds for transit operating costs associated with the Escambia County Mass Transit Operation budget for Fiscal Year 2019/2020;

B. Adopt the Resolution authorizing the acceptance and application of these funds; and

C. Authorize the Chairman to sign the Resolution and Grant Agreement.

The Grant Agreement will provide operational funding for the Mass Transit department in Fiscal Year 2019/2020. Funds are allocated to Mass Transit Systems by FDOT from State Transportation Block Grant Funds annually, and must be accepted by the receiving agency.

The Senior Assistant County Attorney, Kristin Hual has asked that we bring attention to Paragraph 19(j) in reference to the requirement that the County waive forum and venue.

[No additional cost to the County results from this action. The Florida Department of Transportation agrees to participate in the Project cost, up to the maximum of $991,517, and the Departments participation in the Project shall not exceed 50% of the total eligible cost of the Project.]

9.

16964

Recommendation Concerning the Public Transportation Grant Agreement Providing Fiscal Year 2019-2020 Corridor Funding to the Mass Transit Department - Tonya Ellis, Interim Mass Transit Director

That the Board take the following action regarding the Public Transportation Grant Agreement (PTGA) number 422260-1-84-02:

A. Approve PTGA number 422260-1-84-02, providing for Florida Department of Transportation (FDOT) participation in the amount of $447,081, of Fiscal Year 2019-2020 Transit Corridor Program funding;

B. Adopt the Resolution authorizing the acceptance and application of these funds; and

C. Authorize the Chairman to execute the Resolution and to sign the PTGA.

The PTGA will provide Mass Transit operational funding for the Mass Transit Route 45 - Davis Highway (Corridor). Funds are allocated by FDOT from State Transportation Corridor Development funds annually and must be accepted by the receiving agency.

[No additional cost to the County results from this action. FDOT will reimburse Escambia County 50% of costs associated with the Davis Highway Corridor, up to the maximum allowed of $447,081.]

10.

17103

Recommendation Concerning the Award of a Purchase Order for Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD - Joy Jones, Department Director, Engineering, and Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board authorize the County Administrator to sign a Purchase Order, in excess of $50,000, for the purchase of two Nissan Frontiers, to Terry Taylor's DeLand Nissan, in the amount of $58,788, according to the specifications outlined in PD 19-20.001, Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD.

[Funding: Fund 175, Transportation Trust Fund; Cost Center 211101, Engineering Admin; Object Code 56401, Machinery & Equipment]

Specification PD 19-20.001, Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD, was posted on Vendor Registry on October 2, 2019, and was sent to 45 registrants representing 30 firms - including local dealers. The solicitation was viewed by 15 firms and downloaded by 11.

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Original Solicitation
Bid Tab Under Review
Bid from Terry Taylor's DeLand Nissan
Recommendation to Award Determination Checklist
Background from Engineering

11.

16878

Recommendation Concerning Ratification of the Contract for Residential Substance Abuse Treatment Program - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board ratify the County Administrator's signature on the Agreement for Professional Services between Escambia County, Florida, and The Transition House, Inc., for PD 18-19.073, Residential Substance Abuse Treatment (RSAT) Program.

[Funding: Fund 111, Detention/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 53101, Professional Services]

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Fully Executed Agreement
Original Recommendation to the Board
Board Award

12.

17070

Recommendation Concerning a Change Order to Mott MacDonald Florida, LLC, for the Crockett Street Drainage Improvement Project - Joy Jones, P.E., Engineering Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Mott MacDonald Florida, LLC, on Contract PD 02-03.79, Professional Services, for the Crockett Street Drainage Improvement Project:

Department:	Engineering
Division:	Construction Management
Type:	Addition
Amount:	$7,990
Vendor:	Mott MacDonald Florida, LLC
Project Name:	Crockett Street Drainage
Contract:	PD 02-03.79 (BCC Approval 04/22/15)
PO#:	151196
CO#:	7
Original Contract Award:	$40,775
Change Order #1:	$1,620
Change Order #2:	$22,200 (BCC Approval 05/19/15)
Change Order #3:	$1,350
Change Order #4:	$4,300
Change Order #5:	$500
Change Order #6	Time Only
Change Order #7	$7,990
Cumulative Amount of Change Orders Through this CO:	$37,960
New Contract Amount:	$78,735