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AGENDA
Board of County Commissioners
Regular Meeting – February 15, 2018 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Bergosh.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 13658   Proclamation.

Recommendation: That the Board adopt the Proclamation recognizing February 22, 2018, as Military Appreciation Day in Escambia County.
 
7. 13648   Retirement Proclamations.

Recommendation: That the Board adopt the following retirement Proclamations:

A. The retirement Proclamation commending and congratulating Winston Dortch, Waste Services Department, on 27 years of service;

B. The retirement Proclamation commending and congratulating Angelo N. Debrow, Corrections Department, on 23 years of service;

C. The retirement Proclamation commending and congratulating Lynne C. Owsley, Corrections Department, on 8 years of service;

D. The retirement Proclamation commending and congratulating Charles R. Strickland, Corrections Department, on 9 years of dedicated service;

E. The retirement Proclamation commending and congratulating Debra J. Warren, Corrections Department, on 9 years of service; and

F. The retirement Proclamation commending and congratulating Gregory L. Young, Corrections Department, on 24 years of dedicated service.
 
8. 13507   Years of Service Award Recognition.

Recommendation: That the Board recognize, with a pin and certificate, Patricia A. Lair, Custodial Worker, for her dedication in 25 years of service to Escambia County.
 
9.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10. 13631   5:32 p.m. Public Hearing for the Draft Florida State Expenditure Plan

Recommendation: That the Board approve the Draft Florida State Expenditure Plan (SEP) and authorize the transmittal of public comments to the Gulf Consortium relating to the SEP, which includes Escambia County's Bayou Chico Contaminated Sediment Remediation Project.

NOTE: The backup contains Escambia County’s project, the Bayou Chico Contaminated Sediment Remediation Project. To view the entire SEP please visit: https://www.gulfconsortium.org/draft-state-expenditure-plan
 
11. 13646   5:33 p.m. Public Hearing for consideration of adopting an Ordinance creating Volume I, Chapter 99, Sections 99-1 through 99-2, establishing the Escambia County Area Transit Authority as a Dependent Special District of Escambia County, Florida, for the purpose of providing public transportation.

Recommendation: That the Board adopt an Ordinance creating Volume I, Chapter 99, Sections 99-1 through 99-2, establishing the Escambia County Area Transit Authority as a Dependent Special District of Escambia County, Florida, for the purpose of providing public transportation.
 
12. 13667   Committee of the Whole Recommendation.

Recommendation: That the Board take the following action, as recommended by the Committee of the Whole (C/W) at the February 6, 2018, C/W Workshop:

A. Authorize a letter of support of the program that Ascendant Partnership is providing to the Florida Association of Counties and the National Association of Counties (C/W Item #3); and

B. Support the reappointment of Dr. Andrea Minyard as the District 1 Medical Examiner (C/W Item #9).
 
13.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
 
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
 
  I.  Consent Agenda
 
1. 13564   Recommendation Concerning the Acceptance of the December 31, 2017 Investment Report

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended December 31, 2017, as required by Ordinance Number 95-13; on December 31, 2017, the portfolio market value was $402,975,296 and portfolio earnings totaled $325,686 for the month; the short term portfolio yield 1.06%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 1.15%; the long-term CORE portfolio achieved a yield of 1.99%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 1.97%.
 
2. 13671   Recommendation Concerning Disposition of Records

That the Board approve Records Disposition Document No. 647, for disposition of Board of County Commissioners' Records, Item 32, Minutes: Official Meetings (Transcripts: Microfilmed on Rolls 544 through 549), for the period September 6, 2016, through July 6, 2017, in accordance with State Retention Schedule GS1, since the permanent records have been scanned and/or microfilmed.
 
3. 13657   Recommendation Concerning Acceptance of Documents Provided for Filing with the Board's Minutes

That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office:

A. The Financial Statements for the Escambia-Pensacola Human Relations Commission for the year ended September 30, 2017 and 2016;

B. The Escambia County, Florida, Detention/Jail Commissary Fund Financial Statements and Required Supplementary Information, for the year ended September 30, 2017;

C. The Modification to Subgrant Agreement between the Division of Emergency Management and Escambia County, Contract Number 17HM-H4-01-27-01-314, executed by the Chairman on January 4, 2018, based on the Board's action of November 17, 2016, authorizing the Chairman to execute, subject to Legal review and sign-off, any subsequent agreements and program-related documents for the Delano Street Drainage Area Project;

D. The Cancellation of Lien with the Escambia County Community Redevelopment Agency Residential Rehab Grant Program for Heather I. Malone, recorded in Official Records Book 7847, Page 1638;

E. The State of Florida, Florida Fish and Wildlife Conservation (FWC) Commission Amendment No. 1 to FWC Agreement No. 15104-A1, approved by the Board on January 19, 2017;

F. Closing documents relating to the sale of surplus property located at 2 Utah Court, based on the Board's action of January 4, 2007, and September 5, 2013;

G. Amendment No. 1 to the Florida Department of Environmental Protection Agreement No. G0409, executed by the Chairman on December 14, 2017, based on the Board's action of July 23, 2015, authorizing the Chairman to sign future Agreement-related documents, including no cost extensions, pending Legal review and approval, without further action of the Board to complete the Bayou Chico Stormwater Retrofit Project; and

H. Amendment No. 2 to the State of Florida, Florida Fish and Wildlife Conservation Commission Contract No. 14097, executed by the Chairman on December 14, 2017, based on the Board's action of January 21, 2016, authorizing the Chairman to sign any subsequent documents related to the acceptance, execution, reporting, and no-cost time extensions to implement FWC Agreement No. 14097, without further Board action.
 
4. 13656   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Approve the Amended Minutes of the Regular Board Meeting held November 30, 2017, as provided (the Minutes were amended to include the Board's action relating to the payment of invoices submitted by DLR Group [Commissioner May's Add-on Item #3]);

B. Approve the Minutes of the Attorney-Client Session held February 1, 2018;

C. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held February 1, 2018; and

D. Approve the Minutes of the Regular Board Meeting held February 1, 2018.
 
 
GROWTH MANAGEMENT REPORT
 
  I.   Public Hearing
 
1. 13453   Recommendation Concerning the Review of the Rezoning Cases Heard by the Santa Rosa Island Authority Board on January 24, 2018

That the Board take the following action concerning the rezoning cases heard by the Santa Rosa Island Authority (SRIA) Board, January 24, 2018:
  1. Review and either adopt, modify, or overturn the SRIA's recommendations for Rezoning Cases PB-2018-01 and PB-2018-02 or remand the cases back to the SRIA Board; and
  2. Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning cases that were reviewed.
1. Case No.: PB-2018-01
Address: A portion of one parcel, Ft Pickens Rd./Casino Beach
Property Reference No.: 28-2S-26-2000-000-011
Property Size: 0.56 (+/-) acres
From:
REC/R-PB, Recreation/Retail-Pensacola Beach
To:
PR-PB, Preservation-Pensacola Beach
FLU Category: REC, Recreation
Commissioner District: 4
Requested by: Santa Rosa Island Authority
SRIA Recommendation: Approval
Speakers: Palo Ghio
2. Case No.: PB-2018-02
Address: A portion of one parcel, Ft Pickens Rd./Casino Beach
Property Reference: 28-2S-26-2000-000-011
Property Size: 1.43 (+/-) acres
From: REC/R-PB, Recreation/Retail-Pensacola Beach
To: PR-PB, Preservation-Pensacola Beach
FLU Category: REC, Recreation
Commissioner District: 4
Requested by: Santa Rosa Island Authority
Planning Board Recommendation: Approval
Speakers: Palo Ghio
 
2. 13670   5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Santa Rosa Island Authority (SRIA) Board on January 24, 2018, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
 
  II.  Action Item
 
1. 13637   Recommendation Concerning Final Plat Ashland Heights Phase 1 Permit #151100050
That the Board take the following action concerning recording of Ashland Heights Phase 1 (a 32-lot residential subdivision), located in the Pine Forest Community and lying west of Ashland Avenue and south of W. Nine Mile Road (Alternate U.S. Highway 90) and north of W. Detroit Boulevard. Owned and developed by Ashland Avenue, LLC. Prior to recording the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia Land Development Code; also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute:

A. Approve the final plat for recording;

B. Approve the street name “Mary Jo Way”;

C. Accept all public easements, ponds, drainage improvements within public easements as depicted upon the final plat for permanent County maintenance; the cost of maintenance is to be funded through the establishment of a storm water management Municipal Services Benefit Unit (MSBU); and

D. Authorize the Chairman or Vice Chairman to execute a Conservation Easement and a Two-Year Warranty Agreement without Surety, for Streets and Drainage improvements.
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 13571   Recommendation Concerning a Memorandum of Understanding between the National Park Service-Gulf Islands National Seashore and Escambia County - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Memorandum of Understanding between the National Park Service-Gulf Islands National Seashore and Escambia County for the Provision of Emergency Medical Services:

A. Approve the Memorandum of Understanding (MOU) to establish the terms and conditions under which Escambia County, through the Emergency Medical Services Division of the Department of Public Safety, and the National Park Service (NPS), will cooperate to jointly provide emergency medical services within and near the boundaries of the Gulf Islands National Seashore (GINS); and

B. Authorize the Chairman to sign the MOU.
 
2. 11073   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate the Eastern Portion of Kersey Road - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the vacation of the eastern portion of Kersey Road on the Board's own motion:

A. Schedule a Public Hearing for March 15, 2018, at 5:31 p.m., to consider the Vacation of the unopened and unmaintained right-of-way portion of Kersey Road; and

B. Authorize the expenditures of funds for all costs associated with this vacation.

[Funding Source: Funding for legal advertisements and document recordings are available in Fund 175, "Transportation Trust Fund," Cost Center 211602, Object Code 54901. This funding source will cover all costs associated with the Vacation request]
 
3. 13623   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of the Huntington Creek First Addition Plat - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding a Petition to Vacate a portion of a subdivision:

A. Authorize the scheduling of a Public Hearing for March 15, 2018, at 5:33 p.m., to consider the Petition to Vacate a Portion of the Huntington Creek First Addition Plat, a subdivision recorded in Plat Book 19, Pages 34 and 34A, as petitioned by Clearwater 102, LLC; and

B. Require the petitioner to notify all property owners within a 500-foot radius, as well as, all property owners within the Huntington Creek and Twin Spires Subdivisions.
 
4. 13640   Recommendation Concerning Community Redevelopment Agency Meeting Minutes, January 18, 2018 - Tonya Gant, Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the January 18, 2018, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
 
5. 13632   Recommendation Concerning an Interlocal Agreement with the Town of Century, Florida, for the Alger-Sullivan SHIP Replacement Housing Project - Tonya Gant, Director, Neighborhood & Human Services

That the Board approve and authorize the Chairman to sign the Interlocal Agreement between Escambia County, Florida, and the Town of Century, Florida, for the Alger-Sullivan SHIP Replacement Housing Project, providing for $150,000 in funds from the Town of Century in support of the Project.
 
6. 13638   Recommendation Concerning a Short-Term License Agreement with River Resources, LLC, for Temporary Use of County-Owned Property for Removal and Staging of Logs for a Logjams Project on the Perdido River - J. Taylor “Chips” Kirschenfeld, Director, Department of Natural Resources Management

That the Board take the following action concerning a Short-Term License Agreement with River Resources, LLC, for temporary use of County-owned property for removal and staging of logs relating to a logjams project on the Perdido River:

A. Approve the Short-Term License Agreement with River Resources, LLC, for temporary use of County-owned property for removal and staging of logs relating to the logjams project on the Perdido River; and

B. Authorize the Chairman to sign the Agreement and other future Agreement-related documents including no-cost extensions, pending Legal review and approval, without further action from the Board.
 
7. 13639   Recommendation Concerning the Temporary License Agreement with River Resources, LLC, for Use of County-Owned Property for Removal and Staging of Logs for a Logjams Project on the Perdido Landfill Site - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board take the following action concerning the Temporary License Agreement with River Resources, LLC, for use of County-owned property for staging and removal of logs for a logjams project on the Perdido Landfill site:

A. Approve the Temporary License Agreement with River Resources, LLC, for use of County-owned property for staging and removal of logs for a logjams project on the Perdido Landfill site; and

B. Authorize the Chairman to sign the Agreement and other future Agreement-related documents including no-cost extension, subject to Legal review and sign-off, without further action from the Board.
 
8. 13675   Recommendation Concerning a Letter Regarding a Channel Merger from Cox Communications - Joy Tsubooka, Community & Media Relations Manager

That the Board acknowledge for the Official Record the letter dated February 7, 2018, from David Deliman, Market Vice President of Cox Communications, outlining the roles, delivery and operations of the combined programming of ECTV Channel 98 and WUWF Channel 4 to digital/HD Channel 1004 and SD Channel 4. The targeted delivery date is February 28, 2018, barring any unforeseen technical issues.
 
  II.  Budget/Finance Consent Agenda
 
1. 13672   Recommendation Concerning a Change Order on Contract PD 16-17.078, Re-bid Quietwater Beach Ferry Landing, Waterside, to Hewes and Company, LLC - Joy D. Blackmon, P.E., Director of Public Works

That the Board approve and authorize the County Administrator to execute the following Change Order to Hewes and Company, LLC, in the amount of $79,470, on Contract PD 16-17.078, Re-bid Quietwater Beach Ferry Landing, Waterside:

Department: Public Works
Division: Engineering
Type: Additive
Amount: $79,470
Vendor: Hewes and Company, LLC
Project Name: Re-bid Quietwater Beach Ferry Landing, Waterside
Contract No.: PD 16-17.078
PO#: 180948
CO#: 1
Original Contract Amount: $1,392,590
Cumulative Amount of Change Orders thru this CO: $79,470
New Contract Total: $1,472,060

[Funding Source: Fund 167, “Bob Sikes Toll Fund," Cost Center 140302, Object Code 56301]
 
2. 13575   Recommendation Concerning Supplemental Budget Amendment #047 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving SBA #047, General Fund (001) and Other Grants and Projects Fund (110), in the amount of $37,543, to recognize Grant proceeds from the Florida Department of State - Division of Elections, and to appropriate these funds to be used solely for activities related to Federal Elections. A 15% match or $4,897, is required by the State, and matching funds will come from the Adopted Fiscal Year 2017/18 Supervisor of Elections Budget to cover this requirement.
 
3. 13630   Recommendation Concerning Supplemental Budget Amendment #057 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #057, Local Option Sales Tax Fund III (352), in the amount of $500,000, to recognize proceeds from a First Amendment to an existing State of Florida Department of Transportation Economic Development Transportation Project Fund Agreement (EDTPFA), and to appropriate these funds for construction of transportation facility improvements for the Muscogee Road Freight Corridor along County Road 184 (Muscogee Road), from Beulah Road to Carlisle Drive.
 
4. 13644   Recommendation Concerning Supplemental Budget Amendment #059 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving SBA #059, Other Grants and Projects Fund (110), in the amount of $48,711, to recognize proceeds from the Florida Department of Health, and to appropriate these funds for the improvement and expansion of pre-hospital Emergency Medical Services (EMS) in Escambia County.
 
5. 13606   Recommendation Concerning an Interest-Free Interfund Loan between the Local Option Sales Tax III Fund (352) and the Local Option Sales Tax IV Fund (353) - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action:

A. Approve a revolving interfund loan from the Local Option Sales Tax (LOST) III Fund (352) to the LOST IV Fund (353), in an amount not to exceed $3,000,000, to cover cash shortfalls until LOST IV proceeds are received starting in February 2018; and

B. Waive all interest payments on any outstanding balance of this revolving interfund loan.

This interfund loan request is necessary due to pending expenditures in LOST IV until cash is received. Pending projects include the Navy Federal Economic Development Project ($1,000,000), Florida Department of Transportation (FDOT) Burgess Road Project ($1,000,000), and Open Grade Coal Mix (OGCM) ($250,000), including other LOST Projects totaling $11.6 million that are moving forward. LOST receipts average approximately $3.5 million per month based on the Fiscal Year 2017 revenues. LOST IV revenue receipts should begin February 2018.
 
6. 13622   Recommendation Concerning a Change Order to Howell Truck & Giant Tire Service for the Public Safety Department's Fire Apparatus Fleet Repair and Maintenance - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order Number 1, adding funds for the repair and maintenance of the Public Safety Department's fire apparatus fleet through the balance of the Fiscal Year:

Department: Public Safety
Division: Fire Services
Type: Addition
Amount: $26,520
Vendor: Howell Truck & Giant Tire Service
Project Name: N/A
Contract: State Contract 25172500-WSCA-15-ACS
Purchase Order #: 180076
Change Order #: 1
Original Award Amount: $49,900
Cumulative Amount of Change Orders through this CO: $26,520
New PO Total: $76,420

[Funding Source: Fund 143, Fire Services Paid Fund, Cost Center 330206, Fire Services]
 
7. 13620   Recommendation Concerning the Parks and Recreation Agreements Relating to Grounds Mowing and Trimming for Athletic Parks - Michael E. Rhodes, Parks and Recreation Department Director

That the Board take the following action:

A. Approve the reallocation of funds from the Capital Improvement Program - Park Development Project, in the amount of $275,000, to Park Mowing; and

B. Approve the first 12-month extension, effective February 16, 2018 to the Agreements relating to Escambia County, Florida, Grounds Mowing and Trimming for Athletic Parks - Zones 1 through 6, per PD 16-17.016, Parks and Recreation Department Grounds Mowing and Trimming, for the following six zones identified and contracted for separately, for a term of 12 months, with options to renew for 2 additional 12-month terms, at the annual amounts noted for each. The Agreements are Unit Price Agreements, based on a cost per mow, per field in each zone:

1. Agreement for Zone 1 to Total Landscape Service, Inc., in the annual amount of $29,450;
2. Agreement for Zone 2 to Rhett James Landscaping, Inc., in the annual amount of $63,990;
3. Agreement for Zone 3 to Emerald Coast Grass Company, LLC, in the annual amount of $36,172.50;
4. Agreement for Zone 4 to Coastal Landscaping and Maintenance, Inc., in the annual amount of $36,950;
5. Agreement for Zone 5 to Big Orange Enterprises, LLC, d/b/a Escape Landscaping and Lawn Care, in the annual amount of $54,720; and
6. Agreement for Zone 6 to Gulf Coast Environmental Contractors, Inc., in the annual amount of $52,320.

[Funding: Fund 352, Lost III, Cost Center 350229, Object Code 53401, Project Number 08PR0078]
 
8. 13325   Recommendation Concerning a Resolution Supporting the Escambia County Waste Tire Amnesty Day Event in Partnership with The Florida Department of Environmental Protection - Patrick T. Johnson, Waste Services Department Director

That the Board take the following action concerning the Escambia County Waste Tire Amnesty Day Event:

A. Adopt the Resolution supporting (authorizing) the Escambia County Waste Tire Amnesty Day Event in Partnership with the Florida Department of Environmental Protection (to be held at the Department of Public Safety, 6575 North "W" Street on March 24, 2018); and

B. Authorize the Chairman to sign the Resolution.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230306 Recycling, Object Codes 53401 and 54801]
 
9. 13641   Recommendation Concerning Rescinding Residential Rehab Grant Program Funding and Lien Agreements for Property Located at 634 Lakewood Road - Tonya Gant, Neighborhood & Human Services Department Director


That the Board ratify the following February 15, 2018, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), rescinding, due to the owner's request to terminate the Funding and Lien Agreements, the following Board’s action of August 17, 2017, concerning the Residential Rehab Grant Program Funding and Lien Agreements for the property located at 634 Lakewood Road:

A. Approving the Residential Rehab Grant Program Funding and Lien Agreements between Escambia County CRA and Christine L. Yerkes, owner of residential property located at 634 Lakewood Road, Barrancas Redevelopment District, each in the amount of $6,000, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, to install a new roof; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement this Grant award.
 
10. 13643   Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following February 15, 2018, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the following seven Residential Rehab Grant Program Funding and Lien Agreements:

1. The Agreements between Escambia County CRA and Pearlie Mae Evans, Lorenzo Evans, Betty Grimes, Shirley E. Watson, Bobbie Strong, Joyce A. Evans, Gregory Evans, and John E. Evans, owners of residential property located at 2606 North Z Street, Englewood Redevelopment District, each in the amount of $5,528, representing an in-kind match through the Englewood Tax Increment Financing (TIF), Fund 151, Cost Center 370117, to replace roof and install storm shutters;

2. The Agreements between Escambia County CRA and Terri Stine, owner of residential property located at 12 Nimitz Court, Barrancas Redevelopment District, each in the amount of $5,000, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, to replace roof;

3. The Agreements between Escambia County CRA and Kenneth R. and Bonnie B. Wooton, owners of residential property located at 2255 Berg Street, Atwood Redevelopment District, each in the amount of $5,214, representing an in-kind match through the Atwood Tax Increment Financing (TIF), Fund 151, Cost Center 370120, to replace windows, and install storm shutters;

4. The Agreements between Escambia County CRA and James C., Jr. and Catherine B. Holley, owners of residential property located at 210 Berry Road, Warrington Redevelopment District, each in the amount of $6,000, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, to replace windows;

5. The Agreements between Escambia County CRA and S & J Properties of Pensacola, LLC, owners of residential property located at 24 Kincaid Street, Barrancas Redevelopment District, each in the amount of $1,775, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, to replace sanitary sewer connection;

6. The Agreements between Escambia County CRA and Tadeusz and Donnie L. Filipczak, owners of residential property located at 8392 and 8394 Carl Dean Street, Atwood Redevelopment District, each in the amount of $4,249, representing an in-kind match through the Atwood Tax Increment Financing (TIF), Fund 151, Cost Center 370120, to replace roof; and

7. The Agreements between Escambia County CRA and Anne B. Woody, owner of residential property located at 217 Sunset Avenue, Warrington Redevelopment District, each in the amount of $2,050, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, to replace roof; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.
 
11. 13645   Recommendation Concerning the Cancellation of Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following action concerning the cancellation of the Residential Rehab Grant Program Liens:

A. Approving the following February 15, 2018, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellations of six Residential Rehab Grant Program Liens, as the Grant recipients have met their one-year of compliance with the Residential Grant Program:
Property Owners Address Amount
Vincent J. Distefano, Jr., 5 Syrcle Drive $1,425
Matthew A. and Rachel L. Harding 10 Mandalay Drive $5,539
Jeff C. Kennedy 111 Syrcle Drive $6,000
Rhonda G. Meloy 14 Lieutenant Street $2,565
Danny and Phyllis Rainey 203 Sunset Avenue $1,700
Joseph R. Simpson, Jr., and Janet B. Simpson 102 Southeast Kalash Road $1,325

B. Authorizing the Chairman to execute the Cancellation of Lien documents.
 
12. 13597   Recommendation Concerning a Change Order on Contract PD 14-15.017 to Roads, Inc. of NWF for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Roads, Inc. of NWF, in the amount of $41,345.28, on Contract PD 14-15.017, for the Olive Road East Multi-Lane Reconstruction and Drainage Project:

Department: Public Works
Division: Engineering/Infrastructure Division
Type: Addition
Amount: $41,345.28
Vendor: Roads, Inc. of NWF
Project Name: Olive Road East Multi-Lane Reconstruction and Drainage Project
Contract: PD 14-15.017
PO#: 150986
CO#: 3
Original Contract Award: $4,531,541.13
Cumulative Amount of Change Orders Through this CO: $805,416.33
New Contract Amount: $5,336,957.46

[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #15EN3244, and Account 210109, Object Code 56301, Project #10EN0363]
 
13. 13595   Recommendation Concerning a Change Order on Contract PD 15-16.091, to John Davenport Engineering, Inc., for Design Services for Traffic Signal Design for County Road (CR) 95A (Palafox Highway) at CR 749 (Old Chemstrand Road) and CR 297A at CR 186 (Kingsfield Road) - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to John Davenport Engineering, Inc., in the amount of $8,840, on Contract PD 15-16.091, Design Services for Traffic Signal Design for County Road (CR) 95A (Palafox Highway) at CR 749 (Old Chemstrand Road) and CR 297A at CR 186 (Kingsfield Road):

Department: Public Works
Division: Engineering
Type: Addition
Amount: $8,840
Vendor: John Davenport Engineering, Inc.
Project Name: CR 95A at Chemstrand Road and CR 297A at Kingsfield Road
Contract: PD 15-16.091
PO#: 170782
CO#: 3
Original Contract Amount: $106,910
Cumulative Amount of Change Orders Through this CO: $96,620
New Contract Amount: $203,530

[Funding Source: "LOST III," Fund 352, Cost Center 210107, Object Code 56301, Project 16EN3495]
 
14. 13501   Recommendation Concerning the Florida Department of Transportation, County Incentive Grant Program Application, State Road 297 (Pine Forest Road) Roadway Capacity Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Florida Department of Transportation (FDOT), County Incentive Grant Program (CIGP) Application for the State Road (SR) 297 (Pine Forest Road) Roadway Capacity Project:

A. Authorize staff to submit an Application for CIGP Funds to FDOT to request grant funding for the SR 297 (Pine Forest Road) Capacity Project, Interstate 10 (I-10) to Nine Mile Road;

B. Authorize the County Administrator, or designee, to sign the Application and any other documents related to the request for CIGP Funds, subject to Legal sign-off if applicable, and without further action of the Board; and

C. Authorize the allocation, of not-to-exceed $200,000, from Local Option Sales Tax (LOST) IV Public Works Transportation Fund, towards the Project Development and Environmental (PD&E) Phase of the project in the Fiscal Year designated by FDOT.

[Funding: CIGP requires 50/50 match; FDOT notification of selected projects to occur January 2019. Staff recommends requesting CIGP funds for the PD&E phase totaling $400,000 ($200,000 local obligation). If awarded, and based upon the FDOT Fiscal Year that the project is programmed, FDOT and Escambia County would each fund $200,000 towards the project, by programming the local match to be allocated from the LOST IV Public Works Transportation Fund. If not awarded, funding will remain in LOST IV Public Works Transportation Fund]
 
15. 13569   Recommendation Concerning the Florida-Alabama Transportation Planning Organization (TPO) Transportation Alternatives Program Project Applications for Escambia County, Florida - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the proposed State of Florida, Department of Transportation, District 3 Applications for Multi-Modal Facilities:

A. Approve submittal of Applications for the Florida-Alabama Transportation Planning Organization (TPO) Transportation Alternatives Program (TAP) funds to design and construct the multi-modal facilities at the following locations:

1. Paved shoulders along Dog Track Road (CR 297), from Blue Angel Parkway (SR 173) to US 98 (SR 30) - Design;
2. Sidewalks along Olive Road (CR 290), from Palafox Street (CR 95A) to Cody Lane - Design;
3. Sidewalks along Olive Road (CR 290), from Cody Lane to Davis Highway (SR 291) - Design;
4. Multi-Use Path along Perdido Key Drive (SR 292), from the State Park Entrance to Theo Baars Bridge - Construction (CST) and Construction, Engineering and Inspections (CEI) services;
5. Sidewalks along South Chemstrand Road, from Nine Mile Road to Johnson Avenue - Construction (CST) and Construction, Engineering, and Inspection (CEI);
6. Sidewalks along Chemstrand Road (CR 749), from Nine Mile Road to Ten Mile Road - Construction (CST) and Construction, Engineering, and Inspection (CEI); and
7. Sidewalks along Nine and 1/2 Mile Road, from Pine Forest Road (SR 297) to Stefani Road (CR 489), and along Stefani Road, from Nine Mile Road (SR 10) to the Escambia County Extension Office - Design;

B. Adopt a Resolution in support of the Applications for the Transportation Alternatives Program Projects; and

C. Authorize the Chairman or Vice Chairman to sign the Transportation Alternatives Program Projects Applications and the Resolution.

[Funding: No local funding match is required. However, the Board allocated $700K towards the Chemstrand Road Sidewalks (Nine Mile Road to Ten Mile Road) Project from LOST IV, and staff plans to leverage those funds as local match incentive for TAP funding (total CST cost estimate of $1.5-2M)]
 
16. 13604   Recommendation Concerning the First Amendment to the Economic Development Transportation Project Fund Agreement Relating to the Construction of Transportation Facility Improvements for the Muscogee Road Freight Corridor Along County Road 184 (Muscogee Road), from Beulah Road to Carlisle Drive - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the First Amendment to the Economic Development Transportation Project Fund Agreement, relating to the construction of transportation facility improvements for the Muscogee Road Freight Corridor along County Road (CR)184 (Muscogee Road), from Beulah Road to Carlisle Drive:

A. Approve and authorize the Chairman to sign the First Amendment to the Economic Development Transportation Project Fund Agreement;

B. Adopt and authorize the Chairman to sign the Resolution supporting the First Amendment to the Economic Development Transportation Project Fund Agreement; and

C. Authorize the Chairman to sign any other documents associated with time extensions, subject to Legal sign-off, and without further action of the Board.
 
17. 13536   Recommendation Concerning Transportation Regional Incentive Program Applications for the Beulah I-10 Interchange Connector and the State Road 297 (Pine Forest Road) Widening Projects - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning Transportation Regional Incentive Program (TRIP) Applications for the Beulah I-10 Interchange Connector and the State Road (SR) 297 (Pine Forest Road) Widening Projects:

A. Authorize staff to submit an Application for TRIP funds to the Florida Department of Transportation (FDOT) to request grant funding for the Beulah Interchange Connector;

B. Authorize staff to submit an Application for TRIP funds for the Pine Forest Road Widening Project;

C. Authorize the Chairman to sign the Application and any other documents related to the request for TRIP funds, subject to Legal review and sign-off, without further action of the Board, if applicable; and

D. Authorize the allocation of not-to-exceed $700,000 from Local Option Sales Tax (LOST) IV Public Works Transportation Fund ($500,000 towards the design for the Beulah Interchange Connector project in the Fiscal Year designated by FDOT and $200,000 toward the Project Development and Environmental (PD&E) Study for the Pine Forest Road Widening Project in the Fiscal Year designated by FDOT).

[Funding: TRIP requires 50/50 match; FDOT notification of selected projects to occur January 2019.

Staff recommends requesting TRIP funds for the Design phase totaling $1,000,000 ($500,000 local obligation). If awarded, and based upon the FDOT Fiscal Year that the project is programmed, FDOT would fund $500,000 and Escambia County would fund $500,000 towards the project by programming the local match to be allocated from the LOST IV Public Works Transportation Fund. If not awarded, funding will remain in LOST IV Public Works Transportation Fund.

Staff recommends requesting TRIP funds for the PD&E phase totaling $400,000 ($200,000 local obligation). If awarded, and based upon the FDOT Fiscal Year that the project is programmed, FDOT would fund $200,000 and Escambia County would fund $200,000 towards the project by programming the local match to be allocated from the LOST IV Public Works Transportation Fund. If not awarded, funding will remain in LOST IV Public Works Transportation Fund]
 
18. 13618   Recommendation Concerning the Acceptance of a Drainage Easement Located at 5555 West Highway 98 for the Lake Charlene Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the acceptance of a Drainage Easement (approximately 0.02 acres) from The District Board of Trustees of Pensacola State College, Florida, for property located at 5555 West Highway 98:

A. Accept the donation of a drainage easement (approximately 0.02 acres) located at 5555 West Highway 98, from The District Board of Trustees of Pensacola State College, Florida, for drainage improvements;

B. Authorize the payment of documentary stamps considering the property is being donated for governmental use for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of the Drainage Easement document; and

D. Authorize the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funds associated with the recording of this document are available in the Engineering Escrow Account]
 
19. 13621   Recommendation Concerning Contract Award for Natural Resources Damages Assessment (NRDA) Artificial Reef Construction Phase II - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement for Artificial Reef Modules between Escambia County, Florida, and the following vendors, per the terms and conditions of PD 17-18.008, NRDA Artificial Reef Construction Phase II and the State of Florida Fish and Wildlife Commission, Grant Agreement No. 15153, which is incorporated into the Agreements:

A. Coastal Reef Builders, Inc., in the amount not to exceed $531,200; and

B. David Marsh Walter D/B/A Walter Marine, in the amount not to exceed $1,733,996.62.

[Funding: Fund 118, Gulf Restoration Fund, Cost Center 222004, Object Code 56301]
 
20. 13649   Recommendation Concerning the Assignment of Agreement, PD 15-16.045, Shelter and Vet Clinic Supplies - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve the Assignment of Agreement for Veterinary Supplies between Escambia County, Florida, and Merritt Veterinary Supplies, Inc., to Butler Animal Health Holding Company, LLC, d/b/a Henry Schein Animal Health/ Butler Animal Health Supply, LLC, providing for an administrative change to PD 15-16.045, Shelter and Vet Clinic Supplies, assigning the rights and obligations of Merritt Veterinary Supplies, Inc., to Butler Animal Health Holding Company, LLC, d/b/a Henry Schein Animal Health/ Butler Animal Health Supply, LLC.
 
21. 13647   Recommendation Concerning Invoice and Draw Schedule Approval for the DLR Group, Working as the Design Criteria Professional for the Design/Build of the Escambia County Correctional Facility - Robert E. Dye, Facilities Management, Interim Department Director

That the Board take the following action concerning Invoice and Draw Schedule Approval for the DLR Group, working as the Design Criteria Professional for the Design/Build of the Escambia County Correctional Facility:

A. Approve payment of Invoice Number 0140389 from the DLR Group, as per the terms of PD 13-14.082;

B. Approve the draw schedule for the payment of Phase VI tasks, for a total of $925,100, per the terms of PD 13-14.082; and

C. Approve payment of Phase VII in equal installments the final two months prior to completion of the facility.

[Funding Source: Fund 311, Series 2017 Project Fund; Cost Center 290408, County Jail Facility]
 
22. 13660   Recommendation Concerning Agreement for Equine Services between Escambia County, Florida, and Panhandle Equine Rescue, Inc. - Tim Tolbert, Building Official/Building Services Department Director

That the Board take the following action concerning the Agreement for Equine Services between Escambia County, Florida, and Panhandle Equine Rescue, Inc.:

A. Approve the Agreement; and

B. Authorize the County Administrator to sign the Agreement.

[Funding: Fund 001, General Fund, Cost Center 250207, Account 58201]
 
23. 13662   Recommendation Concerning the Memorandum of Agreement between Escambia County and The Humane Society of Pensacola, Florida, Inc. - Tim Tolbert, Building Official/Building Services Department Director

That the Board take the following action concerning the Memorandum of Agreement between Escambia County and The Humane Society of Pensacola, Florida, Inc.:

A. Approve the Agreement, which provides the terms and conditions whereby the County agrees to contribute, for the County’s current Fiscal Year 2017/2018, the sum of $25,000 to The Humane Society of Pensacola, Florida, Inc., to fund spay and neuter services; and

B. Authorize the Chairman to sign the Agreement.

[Funding: Fund 001, General Fund, Cost Center 250205, Account 58201]
 
  III. For Discussion
 
1. 13678   Recommendation Concerning the Authorization for Tax Deed Bidding for 56 Elcino Circle - Joy D. Blackmon, P.E., Director, Public Works Department

That the Board take the following action concerning the authorization for Tax Deed bidding for 56 Elcino Circle:

A. Authorize the County Engineer, or designee, to be an authorized bidder for the March 5, 2018, Tax Deed sale for the purpose of acquiring 56 Elcino Circle; and

B. Approve a maximum bid in the amount of $20,000.

[Funding sources: Fund 352, LOST III, Cost Center 210107, Object Code 56101 and Fund 181, Master Drainage Basin Fund 13, Cost Center 210731, Object Code 56101]
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 13651   Recommendation Concerning Approval of Settlement in the Matter of Escambia County v. Robert Chapman Enterprises, Inc., Case No. 2011 CA 000345.

That the Board take the following action:

A. Approve a settlement of $90,000.00 to Robert Chapman Enterprises, Inc. (RCEI) in Case No. 2011 CA 000345 for payment of attorney's fees and costs in exchange for the entry of a stipulated final judgment of dismissal with prejudice; and

B. Authorize the entry of a stipulated order determining attorney's fees and costs in the sum of $90,000.00 requiring payment to Robert Chapman Enterprises, Inc.
 
2. 13663   Recommendation Concerning the West Kingsfield Road and County Road 297-A Intersection Improvement Project.

That the Board proceed with the acquisition of property located at 305 West Kingsfield Road for the West Kingsfield Road and County Road 297-A intersection improvement project and accept the attached modified warranty deed from the sellers.
 
  II.  For Discussion
 
1. 13635   Recommendation Concerning a Resolution Stating the Preference and the Will of the County to have Children of this Community Treated as Children when they Break Florida Law.

At the request of Commissioner Grover Robinson, IV, that the Board adopt a Resolution to state the preference and the will of the County to have children of this community treated as children when they break Florida Law.
 
2. 13680   Recommendation Concerning a Resolution Supporting the Central Time Zone within the Florida Panhandle

At the request of Commissioner Grover Robinson, IV, that the Board adopt a Resolution supporting that the Legislature of the State of Florida maintain the Central Time Zone as currently designated within the State.
 
14.   Items added to the agenda.
 
15.   Announcements.
 
16.   Adjournment.
 

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