Agenda

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County Administrator's Report 12. 12.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	12/08/2011
Issue: Purchase Order for Accela Land Management Software Maintenance
From:	T. Lloyd Kerr, AICP
Department:	Development Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Purchase Order for Accela Land Records Management Software Maintenance - T. Lloyd Kerr, AICP, Development Services Department Director

That the Board approve and authorize a Purchase Order, in the amount of $121,251, to Accela, Inc., for proprietary annual software maintenance for Escambia County.

[Funding: Fund 001, General Fund, Cost Center 270102, Information Systems - $60,625.50 and Fund 406, Building Inspections Fund, Cost Center 250101, Permitting - $60,625.50]

BACKGROUND:

Each year, the Building Inspections Division of the Development Services Department and the Information Technology Division of the Management and Budget Services Department equally share the cost of the annual Accela land records management software maintenance fees for all users in Escambia County. The Maintenance Agreement with Accela, Inc., covers all upgrades and software improvements and releases related to its software. County staff has carefully examined the Maintenance Agreement and determined that it will be beneficial to Escambia County to renew the Maintenance Agreement for all users.

BUDGETARY IMPACT:

Funds Available in Fund 001 General Fund, Cost Center 270102 Information Systems, and Fund 406 Building Inspections Fund, Cost Center 250101 Permitting.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provision of the Code of Ordinances of Escambia County, Florida, 1999 Chapter 46, Article 11, Division 3, Section 81, Purchasing and Contracts.

IMPLEMENTATION/COORDINATION:

The Building Inspections Division of the Development Services Department and the Information Technology Division of the Management and Budget Services Department will coordinate efforts on behalf of the County.

Attachments
ACCLEA Invoice
IT Approval