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County Administrator's Report 11. 28.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Special Service Arrangement Agreement between BellSouth Telecommunications, Inc., d/b/a AT&T Florida and Escambia County Board of County Commissioners – Michael D. Weaver, Public Safety Department Director
That the Board take the following action concerning the Special Service Arrangement Agreement between BellSouth Telecommunications, Inc., d/b/a, AT&T Florida (AT&T) and Escambia County Board of County Commissioners, effective October 1, 2011 [Funding Source: Fund 145, E911 Operations Fund; Cost Center, 330404, E-911 Communications $177,543/330414, 911 Nortel PBX Upgrade Grant, $260,663]:
A. Approve the Special Services Arrangement Agreement for upgrade of the 911 Nortel PBXs and maintenance of the County’s E-911 system equipment and software, including virus protection, at three Public Safety Answering Points (PSAP), at a cost of $418,106.32, for Fiscal Year 2011/2012;
B. Authorize the Chairman to sign the Agreement and any subsequent related documents, pending legal review and approval, without further action of the Board; and
C. Authorize issuance of Purchase Order(s) to AT&T for this purpose. |
| BACKGROUND: |
The Agreement with AT&T is for the upgrade of the Nortel PBXs at the County’s three PSAPs and maintenance of the E-911 equipment, with funding for the PSAPs located at the Escambia County Communications Center (ECC) and Escambia County Sheriff’s Office (SO) to be provided by a grant awarded Escambia County by the Florida 911 Board. The upgrade of the PBXs and equipment maintenance/software at the third PSAP, located at the Pensacola Police Department, will be funded by the E-911 Operations Fund. The Agreement also includes installation of virus protection and certification at all three PSAPs.
The current contract for maintenance of the County’s E-911 system equipment and software ends September 30, 2011. |
| BUDGETARY IMPACT: |
| Grant funding for the Agreement is currently available in 145/330414, 911 Nortel PBX Upgrade Grant ($260,663). The balance will be available October 1, 2011, in 145/404, E911 Operations Fund; Cost Center, ($177,543). |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Assistant County Attorney Kristin Hual reviewed and suggested language changes which were incorporated to the Agreement. The final document will receive County Attorney approval as to form and sufficiency prior to being signed by the Board Chairman. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The Board of County Commissioners requires approval of all agreements where such purchase or award exceeds the mandatory bid amount of $50,000. |
| IMPLEMENTATION/COORDINATION: |
| Michael Moring, Escambia County Communications Division Chief, will be responsible to monitor and implement the provisions of the Agreement. |
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