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County Administrator's Report 9. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the OLF-X Property Site in Santa Rosa County, Florida - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action concerning the OLF-X Property Site in Santa Rosa County, Florida:
A. Authorize the appropriation of funds from revenue collected for the Sale of Timber at the OLF-X Property Site, Fund 102 “Economic Development”, Account 365004 to Fund 102 “Economic Development", Cost Center 360704, in the amount of $21,980.
B. Adopt the Resolution approving Supplemental Budget Amendment #219, Economic Development Fund (102), in the amount of $21,980, to recognize revenue collected for the sale of timber at the OLF-X Property Site; and
C. Authorize the issuance of a purchase order to J. Miller Construction, in the amount of $21,980, to install a Type II Silt Fence at the OLF-X Project site to keep the gopher tortoises from migrating into this area. |
| BACKGROUND: |
The OLF-X project began on August 20, 2013 when the BCC approved staff to commence due diligence and complete the County’s Property Purchase Checklist. The BCC also approved the transfer of funds from the Economic Development account to purchase the parcel. On September 5, 2013 the BCC approved the motion to allow staff to retain Request for Proposals (RFP) for engineering services and allocate $200,000.00 for the project to be used as reimbursement to the Chamber for the earnest money deposit and to complete the due diligence.
On October 17, 2013 the BCC awarded the contract PD 12-13.065 to Baskerville Donovan, Inc (BDI) for design services for the OLF-X property. On September 25, 2014 the BCC awarded a revenue contract PD 13-14.077 “OLF Timber Sale” and approved the sale/purchase of timbers between Escambia Timber, LLC and Escambia County, for the timber removal and sale of timbers, with proceeds of $198,667.24 expected. The final timber sales check was received in January 2015 which brought the total payments to the amount of $219,452.08.
During BDI’s due diligence progress for the OLF-X purchase checklist, an environmental investigation was completed which discovered Gopher Tortoises present on the property. BDI enlisted the services of a relocation company and had the tortoises relocated to another parcel. Now that the tortoises have been removed a fence needs to be installed in order to prevent their return.
Staff is requesting the allocation of $21,980.00 of the $219,452.08 from the timber sale funds which were collected from November 2014 through January 2015.
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| BUDGETARY IMPACT: |
| This amendment will increase Fund 102 by $21,980.00. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Board Policy requires net increases and decreases in revenue be approved by the Board. |
| IMPLEMENTATION/COORDINATION: |
Once the Supplemental Budget Amendment is posted to transfer the funding, paperwork to issue a purchase order to install the silt fencing will be sent to the Office of Purchasing for processing.
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