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County Administrator's Report 9. 2.

BCC Regular Meeting

Discussion

Meeting Date:	08/06/2015
Issue: Wine at the Annual Friends' Dinner
From:	Jennifer Yannuzzi
Department:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Friends of the West Florida Public Library, Inc., Request to Serve Alcohol at Their Annual Fund-Raising Dinner - Jennifer Yannuzzi, Interim Library Manager

That the Board approve the request from the Friends of the West Florida Public Library, Inc., to serve wine or champagne at their annual fund-raising dinner on Saturday, August 29, 2015, from 5:30 p.m. to 9:00 p.m., at the Main Library, 239 North Spring Street, Pensacola, Florida.

BACKGROUND:

The Friends of the West Florida Public Library have requested to serve wine or champagne at their annual fund-raising dinner on Saturday, August 29, 2015. They have requested and been approved for serving wine and champagne in 2013 and 2014 without incident. They have been informed that in order to serve wine or champagne at this event, The Friends of the West Florida Public Library, Inc. would need to secure the following:

• Approval from the Board of County Commissioners to serve wine or champagne
• Approval from the City of Pensacola to serve wine or champagne
• Approval from the Library Board of Governance to serve wine or champagne
• Commercial General Liability Insurance Policy in the amount of $1,000,000 per occurrence
• $2,000,000 general aggregate with liquor liability included in the coverage limits
• Escambia County Board of County Commissioners would be listed as an additional insurer
• City of Pensacola would be listed as an additional insurer
• Coverage must be from a “Secure Best Rating” in the most recent addition of the AM Best Rating Guide

Any Board of County Commissioners authorization does not address any State permit, permission or license that may be required to serve or sell alcoholic beverages and any such permit, permission of license is solely the responsibility of the Friends of the Library to obtain.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

The County Attorney's Office will work with Risk Management to make sure that the necessary insurance requirements have been met.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Library employees who are present and working during this event would be prohibited from consuming alcohol during working hours as stated in the Board’s Substance Abuse Policy, Section II, Part C. 12.

IMPLEMENTATION/COORDINATION:

Once all the requirements listed above have been met, The Friends of the West Florida Public Library will provide a complete package to Robert Dye, Risk Manager, for the County Records.

Attachments
Friends of WFPL Certificate of Insurance 2015
WFPL-BOG-Approved-Minutes-2015-04-20