|
Back to Calendar
Return
|
| |
County Administrator's Report 9. 1.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning the Property, Boiler and Machinery, Crime, Workers Compensation, and Statutory Death Benefits Insurance Agent Contract Extension - Robert Dye, Manager, Risk Management Office
That the Board approve the Contract extension as provided in Contract PD 10-11.064, Property, Boiler and Machinery, Crime, Workers' Compensation, and Statutory Death Benefits Insurance Agent with Whitman & Whitman, Inc., for the final 12-month extension, effective October 1, 2015, through September 30, 2016, for an annual expense of $80,000.
[Funding: Fund 501, Internal Service Fund, Cost Center 140835, Object Code 54501] |
| BACKGROUND: |
| The solicitation PD10-11.064 was advertised in the Pensacola News Journal on July 5, 2011. Seven firms were notified on July 5, 2011 and six responses were received on August 2, 2011. The Board approved the contract PD10-11.064 with Whitman and Whitman on September 15, 2011. The contract between Escambia County and Whitman & Whitman, Inc. began on October 1, 2011 through September 30, 2014 and included the option for two 12 month extensions “as may be mutually agreed by the parties, in writing, at least sixty (60) days prior to the expiration of the term.” The contract extension was renewed last year for October 1, 2014 through September 30, 2015. Both parties are mutually in agreement to exercise the option to extend the contract one additional year. |
| BUDGETARY IMPACT: |
| Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| Risk Management will continue to be the contract administrator. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II – Purchases and Contracts. This recommendation is in compliance with Board direction for additional approval for contract extensions. The solicitation PD10-11.064 was advertised in the Pensacola News Journal on July 5, 2011. Seven firms were notified on July 5, 2011 and six responses were received on August 2, 2011. The Board approved the contract with Whitman and Whitman on September 15, 2011. The contract between Escambia County and Whitman & Whitman, Inc. began on October 1, 2011 through September 30, 2014 and included the option for two 12 month extensions “as may be mutually agreed by the parties, in writing, at least sixty (60) days prior to the expiration of the term.” The contract extension was renewed last year for October 1, 2014 through September 30, 2015. Both parties are mutually in agreement to exercise the option to extend the contract one additional year. |
| IMPLEMENTATION/COORDINATION: |
If approved, the Purchasing Office will send the extension letter to Whitman & Whitman, Inc. for signature.
|
|
|
|
|