Agenda

Back to Calendar Return

County Administrator's Report 9. 10.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/06/2015
Issue: PD 14-15.053 Debris Hauling Services
From:	Claudia Simmons
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Debris Hauling Services - Claudia Simmons, Manager, Office of Purchasing

That the Board award the Contract for PD 14-15.053, Debris Hauling Services, and approve the Form Agreement for Debris Hauling Services with the following firms, for a term of 36 months for disaster debris collection and hauling services to be available in the event of a declared disaster in Escambia County:

A. Ashbritt, Inc.;
B. DRC Emergency Services;
C. J.B. Coxwell Contracting;
D. Panhandle Grading & Paving, Inc.;
E. Phillips and Jordan, Inc.;
F. Roads, Inc,. of NWF;
G. Tag Grinding Services, Inc.; and
H. TFR Enterprises, Inc.

[Funding source initially is Fund 112, Disaster Recovery Fund, pending Federal assistance and reimbursement]

BACKGROUND:

The disaster debris collection multiple award contract package is forwarded for approval as part of the County’s Disaster Debris Management Plan. These contracts are for use on major storm events using local and regional contractors. This package has pre-qualified both primary and subcontract vendors allowing county, state, and federal government officials to efficiently negotiate with debris haulers upon event declaration. These contracts will not be used for smaller events such as the heavy rain events experienced earlier this spring. Purchasing uses other existing multi-award contracts with local vendors for all applicable storm related projects
The Request for Proposal for Debris Hauling Services PD14-15.053 was advertised in the Pensacola News Journal on April 27, 2015. Sixteen firms were notified on April 27, 2015. Proposals were received from eight firms. All proposals were reviewed and recommended for inclusion in the multiple award contract by the Proposal Review Committee. The award of this contract does not indicate that a Purchase Order will be issued at this time.

BUDGETARY IMPACT:

Funding source initially is Fund 112 pending Federal assistance and reimbursement.

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney Kristin Hual prepared the Contract.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.The Request for Proposal for Debris Hauling Services PD14-15.053 was advertised in the Pensacola News Journal on April 27, 2015. Sixteen firms were notified on April 27, 2015. Proposals were received from eight firms. All proposals were reviewed and recommended for inclusion in the multiple award contract by the Proposal Review Committee. The award of this contract does not indicate that a Purchase Order will be issued at this time.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will distribute the Contract.

Attachments
Agreement AshBritt
Agreement DRC
Agreement J.B. Coxwell
Agreement Panhandle Grading & Paving
Agreement Phillips and Jordan
Agreement Roads, Inc.
Agreement Tag Grinding
Agreement TFR